Job Opportunities API

The role The UK Rental/Sales Coordinator role is responsible for providing administrative and operational support to the sales function, ensuring the smooth coordination of sales activities, rental contracts, and internal communications across the organisation. The role supports the Sales team and wider operational teams by managing documentation, maintaining system records, coordinating supplier interactions, and ensuring that customer requests and internal processes are handled efficiently. The position requires strong organisational skills, attention to detail, and the ability to work collaboratively with multiple departments including operations, engineering, logistics and finance. Relationships Direct report: Global Sales Manager Indirect report: UK General Manager Liaises with: Sales Team, Operations Team, Finance Team, Logistics Team, Engineering Team, Customers, Suppliers. Responsibilities The following is a list of responsibilities associated with the role. This includes but is not limited to: Sales Administration • Maintain accurate filing of all sales and operational documentation within the company SharePoint system. • Retrieve, track, and manage equipment utilisation data to support the sales and operations teams. • Update and maintain Insphire ERP contract records to ensure rental dates and equipment allocations reflect agreed customer arrangements. • Prepare and issue basic sales quotations for equipment rental and sales enquiries. • Raise purchase orders for equipment, services, and supplier requirements in line with company procedures. • Record meeting minutes where required and distribute them to relevant stakeholders. • Update internal calendars, planning tools, and WorkPoint entries to ensure accurate scheduling of activities. • Conduct customer feedback surveys and maintain records of responses to support service improvements. Operational Coordination • Monitor and manage lost hire opportunities and cross-hire requirements. • Coordinate with cross-hire suppliers to track equipment availability and delivery timescales. • Liaise with internal teams to ensure effective communication between sales, engineering, ogistics and operations departments. • Monitor the preparation status of equipment to ensure readiness for customer mobilisation requirements. • Assist in tracking equipment availability and utilisation to support ongoing rental operations. Sales support and coordination • Act as a coordination point between internal operational functions to ensure information is communicated efficiently across the business. • Support the sales team by maintaining accurate records of enquiries, quotations, and contract updates. • Ensure documentation relating to sales activities is maintained in an organised and accessible format. • Assist with other administrative or coordination tasks as required to support the wider team. Experience and Qualifications The following qualifications and experience are deemed desirable for the role • Previous experience in a sales coordination, administration, or operations support role. • Experience working within equipment rental, engineering, offshore, or technical service industries preferred but not essential. • Proficient use of Microsoft Office applications including Word, Excel, and Outlook. • Experience using ERP systems such as Insphire preferred but not essential. • Understanding of sales administration processes including quotations, purchase orders, and contract management. • Experience managing documentation and records within SharePoint or similar document management system. Skills and Knowledge • Excellent organizational and time management. • Excellent attention to detail with a methodical approach to work carried out. • Strong problem solving and analytical skills with a proactive approach to work. • Strong communication skills – working with staff clients and vendors. • InspHire Database Administration is beneficial but not a necessity. Personal Qualities • Excellent organisational with attention to detail. • Strong communication skills and ability to work effectively with multiple teams. • Ability to manage multiple tasks and priorities in a fast-paced operational environment. • Proactive and reliable with a strong sense of responsibility. • A collaborative team player who contributes positively to the wider organisation. • Professional approach to customer service and internal stakeholder engagement. Benefits • Competitive salary. • Company pension scheme. • Private Medical Insurance. • Opportunities for career progression within the organisation. • Training and professional development opportunities. • Friendly and dynamic working environment. Applications, or any questions, to [email protected] and [email protected]