Job Opportunities API

  Job Title: Time and Attendance Coordinator ( Internal Only )     Department(s): Gifts Department  Terms of employment: Full-Time, Hourly, Contract Reports to: Marina Guan, Room Manager Rate: $26.00/hour CAD Location: 70 The East Mall, Etobicoke, ON Apply by: 12:00 pm EST on Friday, 7, 2026   The Role : Time and Attendance Coordinator Availability: Full-time with an ability to work mornings, afternoons, and occasional overtime, holidays, and weekends. The  Time and Attendance Coordinator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Ballistics team. They know how to be curious about their opportunities and how to be real with feedback and support. They support the administration of hourly timecards, time-off requests, and the collection and tracking of individual production numbers for targets and bonuses. You embrace our Lush culture and values through fearless leadership and owning the projects and initiatives that improve employee experience across your department. You will work closely with the room management and payroll teams to support the various initiatives that support the overall department performance.  As a growing business, Lush needs people who can adapt and evolve to the needs of our business and analyze and respond to our stakeholders' needs. Our Lush staff lives with purpose , finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife Reporting to the Room Manager, the Time and Attendance Coordinator will be expected to submit the daily attendance and bonus information to the highest standards while maintaining Lush’s ethics and confidentiality standards. You will also undertake the following responsibilities. What you do (responsibilities) : Regularly confirm the attendance of staff to ensure everyone is accounted for Check the department sick email to report anyone who has called in absent Contact late/absent staff to obtain and document reasons for missing work as needed Track and document staff working hours throughout the day, and obtain authorization from a member of management for missed hours as needed Calculate and submit extra hours for overtime during peak times of the year Collaborate with room leadership to correctly submit daily bonuses for the department Administer ADP (payroll software) to ensure employee timecards are entered correctly and approved to meet pay-period deadlines. Monitor absences and ensure employees are utilizing the appropriate requests (well-being, bereavement, vacation, et al) as needed in accordance with Lush policy  Identify recurring attendance issues and escalate concerns to the department Leadership Conduct Return-to-Work (RTW) forms for all production workers and ensure staff fill out the correct information Collaborate with Lush payroll, finance, and other departments as needed Assist staff with vacation and time off requests and help ensure they are properly logged Monitor staff vacation requests against their available hours and notify leadership of any discrepancies Who you are (qualifications) : Required: Current Lush Employee Has held current role for a minimum of 1 year Intermediate proficiency in word processing and use of spreadsheets (MS Excel, Word, and Google Suite) Proven experience in data collection, entry, and reporting, showcasing exceptional attention to detail and a commitment to maintaining confidentiality Excellent organizational skills Confident with mathematics, including addition, subtraction, division, and multiplication Ability to multitask and delegate effectively Strong communication skills, both verbal and written Proven ab