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Team Assistant/ Administrative Assistant Job in Darmstadt | BS Wutow Vielen Dank für Ihre Anfrage Wir werden uns schnellstmöglich mit Ihnen in Verbindung setzen. Darmstadt Team Assistant/ Administrative Assistant (m/f/d) – International Environment As an owner-managed recruitment service provider with many years of experience, BS Wutow professionally supports you in taking the next step in your career. We maintain close relationships with renowned clients and are personally committed to your success – offering appreciation, expertise, and genuine career prospects. For one of our established clients in Darmstadt, we are currently seeking a Team Assistant/ Administrative Assistant (m/f/d) – International Environment Das bieten wir Ihnen: • Organise and coordinate internal meetings as well as interviews and negotiation meetings with bidders in close cooperation with the relevant Contract Officer • Monitor attendance confirmations and proactively reschedule meetings where necessary • Submit documents to the electronic visa workflow within the Document Management System • Monitor document workflows and issue reminders as required • Prepare contractual documents for signature following approval • Support the Contract Officer in drafting memoranda and standard forms • Handle incoming mail • Assist other secretaries within the division with the dispatch and registration of contractual documents and the management of incoming correspondence • Ensure proper electronic filing and maintenance of documents in the Document Management System and SAP • Provide support with travel arrangements and bookings • Deliver additional administrative and secretarial support as required • Deputise for other secretaries within the division as needed Ihre Aufgaben: • Secondary education diploma • Proven professional experience in an administrative role • Excellent command of written and spoken English • Demonstrated experience in organising and following up on meetings • Proficiency in MS Office applications (Word, Excel, Outlook) Personal Competencies • Proactive and solution-oriented approach • Ability to respond promptly to urgent requests • Strong organisational skills with the ability to prioritise effectively • High level of accuracy and attention to detail • Structured and methodical working style • Ability to work under pressure with minimal supervision Ihr Profil: • Opportunity to work within a renowned international institution operating in a highly dynamic and multicultural environment • Exposure to international stakeholders and collaboration across diverse cultural and professional backgrounds • A professional setting that promotes structured processes, high standards of governance, and international cooperation Gerne stehen wir Ihnen unter Angabe der unten stehenden Referenznummer für Rückfragen zur Verfügung. Auf einen Blick Ausgeschrieben seit: 06.08.2026 Branche: Personal Tätigkeitsbereich: Personalsachbearbeiter (m/w/d) Einsatzort: Darmstadt Bewerbung: Ohne Anschreiben Referenz-Nr.: 405565A47873 Uta Becker-Wutow Geschäftsführerin Teilen: Teilen via Facebook Teilen via X / Twitter Teilen via WhatsApp Teilen via Xing Teilen via LinkedIn Teilen via E-Mail Teilen As an owner-managed recruitment service provider with many years of experience, BS Wutow professionally supports you in taking the next step in your career. We maintain close relationships with renowned clients and are personally committed to your success – offering appreciation, expertise, and genuine career prospects. For one of our established clients in Darmstadt, we are currently seeking a Team Assistant/ Administrative Assistant (m/f/d) – International Environment Das bieten wir Ihnen: • Organise and coordinate internal meetings as well as interviews and negotiation meetings with bidders in close cooperation with the relevant Contract Officer • Monitor attendance confirmations and proactively reschedule meetings where necessary • Submit documents to the electronic visa workflow within the Document Management System • Monitor document workflows and issue reminders as required • Prepare contractual documents for signature following approval • Support the Contract Officer in drafting memoranda and standard forms • Handle incoming mail • Assist other secretaries within the division with the dispatch and registration of contractual documents and the management of incoming correspondence • Ensure proper electronic filing and maintenance of documents in the Document Management System and SAP • Provide support with travel arrangements and bookings • Deliver additional administrative and secretarial support as required • Deputise for other secretaries within the division as needed Ihre Aufgaben: • Secondary education diploma • Proven professional experience in an administrative role • Excellent command of written and spoken English • Demonstrated experience in organising and following up on meetings • Proficiency in MS Office applications (Word, Excel, Outlook) Personal Competencies • Proactive and solution-oriented approach • Ability to respond promptly to urgent requests • Strong organisational skills with the ability to prioritise effectively • High level of accuracy and attention to detail • Structured and methodical working style • Ability to work under pressure with minimal supervision Ihr Profil: • Opportunity to work within a renowned international institution operating in a highly dynamic and multicultural environment • Exposure to international stakeholders and collaboration across diverse cultural and professional backgrounds • A professional setting that promotes structured processes, high standards of governance, and international cooperation Weitere aktuelle Jobangebote 07.08.2026 Personalreferentin (m/w/d) - Teilzeit (30 Std./Woche) Frankfurt am Main Mehr... 07.08.2026 Personalsachbearbeiterin (m/w/d) - 30h, Homeoffice & Übernahme Frankfurt am Main Mehr... 06.08.2026 Payroll Manager (m/w/d) Frankfurt am Main Mehr...