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Support (a) Academic Affairs and (b) the Presidium (especially the Referent of the Presidium responsible for Quality Assurance & Accreditation) in making academic progress at CODE clear, fair, and easy to navigate—even when it’s complex. The role takes ownership of routine, high-reliability operational tasks (data integrity, reporting, evaluations, documentation, and executive coordination) to offload the current team—enabling Academic Affairs to focus on process improvement and automation going forward, while CODE operates credibly under German higher education law. Key responsibilities Student records & enrollment status (selected scope) Process enrollment and re-enrollment requirements and status changes. Administer semester-ticket obligations connected to enrollment status. Process de-enrollment / exmatriculation steps and maintain the related documentation. Issue enrollment confirmations, transcripts, and certificates. Examinations & assessment administration (selected scope) Assist with handling assessment registration and deregistration. Maintain assessment and grading records with a strong focus on correctness. Process credit recognition (incl. Erasmus / study abroad). Keep module information up to date in the relevant systems (CMS/LMS). LMS / learning unit operations & document handling (selected scope) Update and maintain learning units in the LMS. Digitise paper-based student documents and file them according to clear standards. Maintain tidy, consistent document naming and folder structures. Reporting, compliance & audits (selected scope) Prepare and submit Hochschulstatistik and other required statutory reports. Support accreditation work by helping to collect inputs, keep evidence organised, and prepare materials for reviews and audits. Support the rollout of a new administrative system by keeping data consistent across systems and flagging gaps early. Surveys & evaluations (QA support) Coordinate semester surveys and teaching evaluations (Lehrveranstaltungsevaluationen) end-to-end. Support instructors with practical steps that improve response rates (reminders, evaluation-session organisation, light troubleshooting). Exportand compile evaluation data and distribute results to the right stakeholders. Committee & governance support (selected scope) Take notes in committee meetings (e.g., Academic Senate) and track follow-ups. Prepare first drafts of decision or regulation documents based on meeting outcomes. Executive support (operational, as needed) Support the President and Chancellor with travel planning and bookings (transport, accommodation, itineraries) aligned with internal processes. Support appointment coordination and meeting logistics (scheduling, room bookings, preparation of materials) as needed. Keep handovers and documentation so tasks stay transparent and reliable. Documentation & knowledge management Maintain the central thesis/final project database. Support process documentation by interviewing colleagues and writing down the steps. Maintain and review the knowledge hub for academic procedures (e.g., in Notion): keep information current, consistent, and easy to find. Support archiving of examination- and regulation-relevant materials. What success looks like (first 3–6 months) Student and exam records are up to date, with fewer back-and-forth corrections. Recurring admin tasks run on time with clear checklists and handover notes. Survey/evaluation runs are predictable (timeline, reminders, exports, distribution). Statutory reporting and accreditation evidence are easy to locate and audit-ready. Systems and folders feel clean and consistent: naming conventions, filing, and “single source of truth” habits. Requirements Must-have English and German proficiency (minimum B2).