Job Opportunities API

About: SailGP is the world’s most exciting racing on-water. The annual, global championship – established in 2018 and now in its fourth season – features national teams battling in short, intense races at iconic stadium-style venues across the globe. The high-tech, high-speed action features the sailing's best athletes racing in identical hydrofoiling F50 catamarans, flying at speeds approaching 100 km/h who compete for the sport's top prize money, with US$4.3 million at stake over the season. SailGP also races for a better future, championing a world powered by nature. In 2020, SailGP set a new standard as the first climate positive sports and entertainment property and began delivering actions and innovations that advance the global adoption of clean energy. Underpinning the organization’s purpose-driven agenda is a diversification of the league, with the goal of immediately progressing gender and racial equity and inclusivity. SailGP is a global organization with defined values that shape the culture of its diverse team: deliver quality, break boundaries, make an impact, stand together and strike a balance. Summary: Responsible for the end-to-end planning and delivery of assigned SailGP events, ensuring all travel requirements are coordinated in line with operational needs, timelines, budget parameters, and Travel Operations policy. Key Responsibilities: Event Ownership & Delivery • Own and deliver assigned events from initial planning through to completion • Coordinate all travel requirements including flights, accommodation, ground transport, and immigration • Act as the primary point of contact for all travel-related activity for assigned events Planning & Coordination • Manage event timelines in line with submission deadlines and booking windows • Review and validate all traveller data prior to booking • Coordinate group travel movements and complex itineraries • Define and adapt delivery approaches based on event requirements and operational complexity • Ensure all services align with event schedules and operational requirements Flights • Plan and manage flight requirements for assigned events • Identify group travel opportunities and efficient routing options based on traveller data • Coordinate bookings directly or via appointed suppliers, ensuring alignment with cost, schedule, and operational requirements Accommodation Planning & Management • Manage accommodation delivery for assigned events in line with contracted terms and allocations, either directly or in coordination with appointed suppliers • Build and maintain detailed rooming lists based on approved traveller data and event requirements • Align accommodation plans with event schedules, transport plans, and operational needs • Manage room allocations across departments, ensuring efficient use of inventory and adherence to policy • Monitor contracted room blocks against attrition and release periods, ensuring rooms are adjusted in line with demand to avoid cancellation costs or penalties • Identify and manage risks relating to over or under utilisation of contracted inventory, escalating where required • Coordinate changes to allocations in line with traveller updates and operational requirements • Liaise with accommodation providers to manage ongoing requirements, amendments, and issue resolution • Ensure all accommodation data is accurate across systems and supplier records Ground Transport • Plan and coordinate all ground transport requirements, including airport transfers and event transport solutions • Define appropriate transport approaches based on location, safety, and operational requirements • Coordinate transport delivery directly or via suppliers, ensuring alignment with event schedules Immigration • Identify visa and immigration requirements across all traveller groups • Develop and maintain clear immigration guidance and communications • Ensure all required documentation is collected and processed in line with timelines Supplier Coordination • Manage delivery of travel services through appointed suppliers • Maintain oversight of all supplier activity to ensure delivery meets agreed requirements, timelines, and cost expectations • Intervene and take direct control of bookings or planning activity where required to ensure delivery standards are met • Manage operational relationships with suppliers, resolving issues and driving performance Communications • Define and manage event communication schedules • Review and approve all traveller communications prior to issue • Ensure all communications are accurate and aligned with event plans Change Management & Compliance • Enforce travel policy and submission deadlines • Manage change requests in line with the agreed process • Identify and resolve issues proactively, taking ownership of resolution and escalating where required Budget & Cost Control • Monitor and control event travel spend in line with allocated budgets • Make cost-based decisions in line with agreed parameters and event requirements • Track and manage spend throughout the planning and delivery cycle • Identify and escalate any risks or variances that may impact budget delivery • Support post-event budget reconciliation and reporting Event Reporting • Produce post-event reporting including cost tracking, change analysis, and operational feedback • Identify and communicate key issues and improvements for future events Key Expectations: • Takes full ownership of assigned events, delivering all travel requirements accurately and on time • Maintains complete control and visibility of all travel data, trackers, and communications at all times • Identifies gaps, risks, or delays early and takes immediate action to resolve or escalate • Makes clear, confident decisions in fast-moving and often ambiguous situations • Manages stakeholders, suppliers, and internal teams effectively, maintaining control of delivery at all times • Delivers under pressure, maintaining accuracy and structure during high-volume booking and change periods • Works independently without the need for close supervision, taking responsibility for outcomes • Adapts quickly as plans evolve, maintaining delivery standards despite changing requirements About You: • Minimum 5+ years’ experience in travel, logistics, or event operations within a complex, high-volume environment • Proven experience owning and delivering end-to-end travel or event logistics (not supporting or administering bookings) • Experience managing large-scale, multi-location travel programmes (200+ travellers or equivalent complexity) • Demonstrated ability to operate in high-pressure, time-critical environments • Confident making operational and cost-based decisions within defined parameters • Strong organisational skills with the ability to manage multiple priorities simultaneously • Clear and confident communicator, able to manage stakeholders at all levels • High level of attention to detail with full accountability for accuracy of delivery Location: London, United Kingdom SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.