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[What the role is] The Assistant Project Coordinator will provide day-to-day coordination and administrative support for the STEP 2.0 project, ensuring effective tracking of tasks, schedules, meetings, documentation, and stakeholder communications. This role plays a key part in ensuring smooth project operations by assisting in requirements gathering, documentation, stakeholder coordination, and project tracking to support timely and successful delivery. [What you will be working on] Job Summary The Senior/Lead Executive (Assistant Project Coordinator) will provide crucial administrative and project coordination support to the Centre for Industry & Lifelong Learning, ensuring the smooth execution of lifelong learning initiatives and industry partnerships. This role involves managing project timelines, resources, and communication to achieve strategic objectives. Job Responsibilities • Assist the Project Implementation Team Lead in coordinating project activities, timelines, and deliverables. • Track project progress and follow up on action items to ensure timely completion. • Support the preparation of project reports, status updates, and presentations. • Coordinate project schedules, resources, and deliverables, ensuring adherence to established timelines and budgets. • Serve as a primary point of contact for internal and external stakeholders, facilitating effective communication and information flow. • Prepare and manage project documentation, including reports, presentations, meeting minutes, and project plans. • Assist in coordinating system testing, issue tracking, and resolution. • Provide general administrative support for the project, including maintaining documentation and records. LI-Hybrid [What we are looking for] Job Qualifications • Qualifcations in Information Technology, Project Management, Business, or a related field. • Proven relevant experience in project coordination or administrative support, preferably within an educational institution or training environment. • Strong organisational and time management skills, with the ability to manage multiple tasks concurrently and meet deadlines. • Good written and verbal communication skills, with the ability to interact professionally with diverse stakeholders. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software is a plus. • Demonstrated ability to work independently and as part of a team, with a proactive and problem-solving attitude.