Job Opportunities API

Key Responsibilities: 1. Lease Renewal & Negotiation • Manage the end-to-end lease renewal process for existing retail stores nationwide. • Lead negotiations with landlords to secure favourable rental rates and tenancy terms in line with company objectives. • Ensure all lease renewals are completed before tenancy expiry to prevent business disruption. • Prepare and review renewal proposals, notices, and related tenancy documentation. 2. Landlord Relationship Management • Develop and maintain strong working relationships with landlords, property owners, and property management companies. • Serve as the primary contact for tenancy-related matters, including lease renewals, operational issues, and tenancy enquiries. • Resolve tenancy issues through effective negotiation and stakeholder management. 3. Tenancy Administration & Legal Coordination • Work closely with the Legal Department to review, negotiate, and finalize tenancy agreements and renewal terms. • Manage tenancy-related legal matters, including change of ownership (novation), ensuring timely execution and compliance. • Oversee the execution and stamping process for renewed tenancy agreements. 4. Asset & Document Management • Maintain complete and accurate records of tenancy agreements, legal documents, and supporting correspondence. • Ensure proper documentation, filing, and record management for audit and compliance purposes. • Monitor the status of tenancy documentation and ensure timely completion of all required processes. 5. Rental Administration • Coordinate with the Finance Department on rental payments, security deposits, and tenancy-related charges arising from lease renewals. • Monitor rental obligations and ensure accurate tenancy payment records. 6. Property Database Management • Maintain and update tenancy information in the Property Management System (Lark) and related databases. • Ensure the accuracy, completeness, and integrity of tenancy and rental records. 7. Cross-Functional Collaboration • Collaborate with Legal, Finance, Operations, and other internal stakeholders to facilitate timely lease renewals and tenancy administration. • Provide recommendations on tenancy matters and support continuous improvements to lease renewal processes. • Perform other property management duties and projects as assigned. Requirements: • Bachelor's Degree in Property Management, Real Estate, Business Administration, Law, or a related field. • Minimum 3–5 years of experience in property management, lease administration, tenancy management, or a related field. • Proven experience in lease renewal negotiations and managing landlord relationships. • Good understanding of tenancy agreements, lease administration, and legal documentation processes, including execution and stamping. • Strong negotiation, communication, and stakeholder management skills. • Able to manage multiple lease renewals and prioritize deadlines in a fast-paced environment. • Proficient in Microsoft Office applications; experience with Property Management Systems (e.g., Lark) is an added advantage. • Detail-oriented with strong analytical, documentation, and problem-solving skills. • Able to work independently with minimal supervision.