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Sr. Executive Assistant Job Overview - Location: Austin, TX - Schedule: Primarily Monday-Friday, 9-5pm Eastern/Central business hours; must be open to flexible hours to support respective executive leader travel, events, and periods of time zone differentiation - Onsite: Remote initially; anticipated 2-4 days per week onsite beginning in 2027 based on business need and finalized policy - Travel: Limited; As needed for select team offsites, office visits, or key executive programs/initiatives - Manages Others: No direct reports; may provide informal guidance to coordinators, interns, or cross-functional partners - Education: Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred - Experience: 8+ years of progressive Executive Assistant experience supporting senior executives The Sr. Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative support to 3-5 senior executives. This role is responsible for managing complex calendars, coordinating travel, facilitating meetings, handling confidential information, and ensuring seamless day-to-day executive operations. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, builds strong relationships across the organization, and consistently demonstrates exceptional judgment, professionalism, discretion, and attention to detail. This role will report to the Chief People Officer and be part of the broader Executive Assistant team, partnering closely with fellow Executive Assistants and partners from People, Finance, BizOps, and various senior leaders and cross-functional teams to ensure executive and company-wide meetings, materials, events, and communications are well-organized, timely, and aligned. Key Responsibilities Executive Support & Calendar Management - Provide dedicated support to 3–5 senior executives, including C-Suite leaders - Manage complex calendars, competing priorities, and meeting requests, making thoughtful decisions based on business impact, urgency, and executive preferences - Proactively identify and resolve scheduling conflicts while ensuring alignment with key business priorities and operating rhythms - Coordinate meetings across multiple stakeholders, locations, and time zones with a high degree of accuracy and responsiveness - Ensure meetings are set up for success with clear objectives, appropriate participants, agendas, materials, and logistics prepared in advance - Anticipate scheduling and support challenges before they arise, proactively identifying solutions and minimizing disruptions to executive productivity Travel, Expense, & Platform Management - Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and visa requirements as needed - Prepare and reconcile expense reimbursements and reports in accordance with company policy - Ensure executives have all required travel documentation, schedules, and logistics - Serve as primary executive delegate approver for team requests and approvals in various HR, travel, and expensing platforms Meeting, Event, & Onsite Coordination - Coordinate and facilitate executive meetings, leadership sessions, town halls, webinars, offsites, client meetings, team dinners, team activities/community building, and special events as needed - Prepare agendas, meeting materials, presentations, and briefing documents - Capture notes, action items, and follow-ups as needed - Manage logistics including meeting spaces, catering, technology setup, and attendee coordination - Support onsite office administrative tasks and facilities support as needed Communications & Administrative Operations - Draft, edit, and route executive correspondence, presentations, and documents - Support preparation of reports, presentations, and communications for internal and