Job Opportunities API

Job Title : Senior Business Unit Administrator Business Unit: Substations Scotland _____________________________________________________________________________ Purpose of the Position: The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries and will help with financial administration such as raising invoices and processing purchase orders. ____________________________________________________________________________ Responsibilities & Duties: Duties: Including but not limited to the following: · Provide general administrative support to the business unit and its leadership team. · Act as first point of contact for internal and external queries. · Organise and coordinate meetings · Manage office and business unit resources and facilities including phones & sims, and employee starter related administration · Communicate with customers, suppliers, and other stakeholders specific to procurement. · Monitor and coordinate training courses, including Immersive Training, BIZTRAINER, and apprenticeships · Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum · Finance support and payroll workbook Responsibilities: · Fire Warden and full First Aider · Manual Payment requests as required · General Maintenance co-ordination including PAT testing and calibration · Credit Card expense administration for BU on Concur · SSE Authorisations and Tender CV’s updates · PPE & Tools co-ordination and monitoring · Annual Team building arrangements Governance: Interfaces and relationships with key stakeholders: • Managers • Employees • Clients • Customers • Vendors and suppliers • Visitors Person Specification Qualifications and experience · A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English · Proficiency in Microsoft Excel is essential for data analysis and reporting. · Experience with accounting and payroll software such as Sage. · A strong understanding of tax regulations and employment law to ensure payroll is processed correctly. · Excellent time management and organisational skills to manage multiple tasks. · Excellent organisational, communication and interpersonal skills · Be able to work under pressure, be a team player and have a high level of self-motivation. · Possess the ability to use your initiative to ensure new skills and tasks are picked up easily. · The flexibility to work additional hours whenever required Values In line with Omexom’s values, the jobholder must possess the following qualities: Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance. Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally. Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results. Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.