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Senior Accountant Location: Remote (must be based in the United States) Reports To: Head of Operations Team: Operations Salary Range: USD 120K to 145K depending on geography and experience About Earth Species Project Earth Species Project (ESP) is a non-profit using frontier AI to decode animal communication. We believe the exponential progress we’re seeing in AI offers new ways of looking at the world and expanding the ability of human beings to learn from other species. Our hope is that this will make a significant contribution to altering human perspective on how we relate to the rest of nature. ESP partners with biologists and machine learning researchers at leading universities and institutions around the world, and we are honored to be supported by many forward-looking philanthropists and groups, including Reid Hoffman, Waverley Street Foundation, Allen Family Philanthropies, McGovern Foundation and the National Geographic Society. ESP’s work is scaling rapidly and we are seeking a detail-oriented, mission-driven accounting professional to join our team and help ensure the financial infrastructure that supports our research and growth is accurate, compliant, and built to scale. Purpose of Role Reporting to the Head of Operations, the Senior Accountant is responsible for the day-to-day accounting operations of the organization, ensuring timely and accurate financial reporting, compliance with accounting standards, grant requirements, and internal policies. This position manages the monthly close process, accounts payable, reconciliations, grant tracking, payroll accounting, and audit preparation while serving as a key partner to the Head of Operations and outsourced CFO team. The Senior Accountant will help maintain strong internal controls and provide reliable financial information to support organizational decision-making, board reporting, and compliance requirements. Key Responsibilities General Accounting & Monthly Close ●       Maintain the general ledger and accounting records in QuickBooks Online. ●       Record and review journal entries, accruals, prepaids, and other adjustments. ●       Perform monthly bank, investment, and balance sheet account reconciliations. ●       Complete monthly and year-end closing processes. ●       Ensure financial records are maintained in accordance with GAAP and nonprofit accounting standards. ●       Prepare monthly financial statements and supporting schedules. Accounts Payable & Cash Management ●       Process vendor invoices and payment requests through BILL or similar software. ●       Maintain vendor files, including W-9 documentation. ●       Coordinate payment runs and electronic disbursements. ●       Monitor cash balances and assist with cash flow planning. ●       Prepare bank deposits and record receipts. ●       Support maintenance of banking relationships and online banking activities. Credit Card & Expense Management ●       Review expense coding and supporting documentation. ●       Follow up with employees regarding missing receipts or coding issues. ●       Reconcile monthly credit card activity and import transactions into the accounting system. Grant & Fund Accounting ●       Maintain records for restricted grants and contributions. ●       Track grant revenues and expenditures by funding source within the general ledger. ●       Support program staff with grant budget monitoring and reporting needs. Payroll Accounting ●   &nbsp