Job Opportunities API

The Recruiting and Onboarding Specialist leads and manages full-cycle recruitment, supports employee relations and compensation-related functions to ensure BestCare attracts hires, and retains high-quality talent. This role serves as a strategic partner to leaders by delivering an exceptional candidate and employee experience; ensuring compliance with federal, state, and organizational requirements; and providing support for onboarding, offboarding, personnel record management, and assigned special projects. ESSENTIAL FUNCTIONS: RECRUITMENT & TALENT ACQUISITION • Manage the Recruitment Module within the HRIS Talent Acquisition platform, including workflows, job posting templates, communication notices, and system processes. • Partner with leaders to support requisitions by updating job descriptions, posting vacancies, ensuring timely removals, and aligning hiring needs with organizational goals. • Identify and utilize effective recruiting boards and sourcing strategies based on position requirements. • Actively engage in outreach, networking, and recruiting activities to build talent pipelines. • Represent BestCare at job and career fairs that provide meaningful return on investment. • Participate in interviews as needed and provide guidance and training to supervisors on recruitment best practices. • Monitor, manage, and report on recruitment activities and metrics; proactively communicate progress and barriers to stakeholders and the human resources team, as appropriate. • Tactfully drive the hiring process, ensuring credentials are collected, filed, and routed to Credentialing staff in a timely manner. • Deliver an outstanding candidate’s experience across the entire recruitment lifecycle, serving as BestCare’s first point of contact for applicants and inquiries. • Communicate professionally and consistently with candidates via multiple channels, including status updates for non-selected applicants. • Conduct prescreening interviews to confirm candidate qualifications and eligibility. • Develop and review interview questions in accordance with regulations, organizational standards, and best practices. • Coordinate interview scheduling, reference checks, and background checks in collaboration with hiring managers and interview teams. Support executive team with preparation for interviews (room set-up, material printing, greeting candidates) • Prepare conditional offer letters and ensure completion of onboarding and background authorization processes. • Communicate status of background checks to candidates and internal stakeholders. ONBOARDING AND EMPLOYEE LIFECYCLE LIASON • Launch Pre-employment Onboarding Events in the HRIS system. • Facilitate communication between departments to ensure a smooth onboarding experience for the new employee and internal stakeholders. • Facilitate weekly onboarding meetings with new employees on their first day, with IT and HR • Coordinate and facilitate monthly NEO (new employee orientation), in conjunction with Training and Development Coordinator, and NEO facilitator group • Monthly check-ins with new employees throughout their first 6 months • Conduct employee stay interviews and exit interviews • Ongoing evaluation and improvement of onboarding processes BUSINESS AND STRATEGIC ADVISORY • Provide consultation to leaders on recruitment processes, policy, technology, labor market trends, and best practices. • Act as a strategic partner by using recruitment data and market insights to support workforce planning and identify future talent gaps. • Drive continuous improvement of recruitment systems and processes to enhance efficiency, scalability, and candidate experience. • Champion BestCare’s employer brand and support hiring managers in representing the organization’s culture and mission. • Oversee, manage, and provide updates on all team recruitment activities and metrics. • Communicate consistently and proactively with hiring managers and key stakeholders to ensure alignment and remove barriers. • Tactfully drives the hiring process to meet KPIs and metrics. OTHER RESPONSIBILITIES • Create employee profiles in the HRIS and complete onboarding preparation steps in accordance with federal, state, and organizational record retention requirements. • Support offboarding processes. • Monitor and maintain promotional swag for job fairs, onboarding new employees, and other approved recognition/rewards initiatives. • Assist with personnel related projects and/or program audits. • Participate in salary surveys, evaluating wage offers for hires, transfers, and promotions, and conducting pay equity analyses to ensure internal equity and market competitiveness. • Support other HR team members with various duties when needed. • Perform other duties as assigned.