Job Opportunities API

Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.   Responsibilities:   Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed   Update and maintain property contact lists and emergency information for property   Coordinate, schedule, and assist with deliveries to and from the dock area   Promote and foster positive relationships with tenants, owners, and staff   Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment   Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting   Create, submit, distribute, and track vendor contracts   Maintain Property files (electronically as well as hard copies on-site)   Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors   Conduct property inspections and reports to ensure quality assurance and efficient customer service   Assist in reviewing and compiling monthly and quarterly reports for client and property management team   Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.   Coordinate and assist with meetings/special events held at the property as requested.   Assist in keeping the Client’s Policies and Procedures updated and current   Order office and kitchen supplies as needed   Handle other duties as assigned   Desired Competency, Experience and Skills:   Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience   Real Estate experience a strong plus   Familiarity with commercial real estate documents and the work order process   Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook   Strong interpersonal skills; ability to maintain professionalism in a sensitive environment   Excellent verbal/written communications skills   Strong organizational skills; detail oriented   Proven record of providing excellent internal and external customer service   This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.   #IND123 Pay Range $32 — $32 USD Equal Opportunity Employment   LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.   Candidate Accommodations   LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.   Why Lincoln?   At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and d