Job Opportunities API

Employment Type:   Full-Time  FSLA:   Salary/Exempt  Division:  Project Management  Department:  Project Management  Reports to:   Senior Project Administrator / Project Executive  Supervisory Duties: No  The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.  Responsibilities / Essential Functions   Set up and management of Project Management website (Procore).  Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.  Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.  Create document logs for contracts.  Assist project team with submittal and material delivery log upload and updates, dunning letters.  Subcontractor change order processing and tracking.  Assist with subcontractor insurance tracking.  Finalize Owner contracts and Owner change orders through AIA software.  Distribute Raving Fans surveys to clients and executives.  Support with receiving/organizing closeout documentation and submitting to client.  Review and submit expense reports for Project Management and Project Services Group personnel.  Track certified payroll.  Site office/trailer setup, order office supplies, shipping labels upon request.  Provide assistance with conference call setup, notification, calendar events.  Aid in meeting and event preparation, scheduling, and meeting minutes.  General administrative support of project team members.  Key Skills  Outstanding attention to detail and an ability to prioritize and work on multiple tasks.   Proactive, self-motivated, innovative, collaborative, problem solver.   Proven ability to excel in a fast-paced environment.   Strong team player with a positive attitude.   Strong written and oral communication skills. Required Experience A bachelor’s degree in a relevant field.   Proficient in Timberline PM software.   Proficient in Procore, or similar program.   Proficient in DocuSign.   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)