Job Opportunities API

Description Position: Procurement Assistant Experience Required: 2 - 5 years Employment Type: Full-time Reports To: General Manager/CFO We are seeking a detail-oriented and proactive Procurement Assistant to support our day-to-day purchasing, inventory, and vendor coordination activities. The ideal candidate will have 2 - 5 years of procurement or purchasing experience, strong comfort with reporting and ERP/inventory systems, and the ability to keep production flowing through timely order placement, receiving, and issue resolution. This role is central to keeping our stockroom, sales-order fulfillment, and vendor relationships running smoothly. Key Responsibilities Daily Purchasing & Order Fulfillment • Monitor incoming email and respond promptly to ensure continued production flow. • Refresh NetSuite throughout the day to monitor open sales orders. • Create purchase orders (POs) for sales orders containing non-inventoried items. • Create POs for inventoried items based on on-hand levels and forecasted/average usage. • Fulfill sales orders (pick orders) and distribute to, or alert, the ordering party for pick-up. • Monitor emergency sales orders from in-house and outside branches. • Create and fulfill stockroom sales orders for employees requesting items in person. Receiving, Mail & Invoice Matching • Monitor daily vendor mail deliveries; sort and distribute incoming mail. • Open incoming POs and match to packing slips, flagging any variances or item issues. • Receive POs in NetSuite after comparing the signed-off packing slip to the open PO. • Communicate receiving issues to Finance and initiate the RMA process with the vendor as needed. Weekly Procurement Activities • Monitor for incoming marketing materials from social media; create and distribute POs to the correct vendor. • Create POs for weekly normal-inventory sales order requests (SC on Wednesday, Wilmington on Friday). • Package and ship RMAs using vendor-provided labels or Absolute labels, depending on the reason for return. • Create POs, package, and ship equipment for repairs as needed. Inventory Management & Reporting • Monitor min/max levels in Zimbis and create POs based on inventory levels and min/max settings. • Update min/max levels for surgical and implant Zimbis machines as requests and demand change. • Cycle-count inventory and investigate discrepancies. • Adjust inventory levels in NetSuite based on cycle-count findings. • Monitor and update employee asset lists as equipment/property is distributed to employees. • Maintain appropriate inventory levels to avoid expired or obsolete (dead) inventory. • Research new parts for technicians as requested. Vendor Relations & Cost Control • Foster and maintain strong vendor relationships to secure priority during high-demand periods. • Call and/or email vendors to track credits. • Track missing invoices from vendors. • Monitor costs and research vendors for cost savings Required Qualifications • 2 - 5 years of experience in procurement, purchasing, inventory control, or a related role. • Demonstrated experience creating and managing purchase orders and receiving goods against packing slips. • Strong reporting skills - comfortable pulling, reviewing, and acting on inventory and purchasing reports. • Experience with ERP/inventory systems (NetSuite or similar) and min/max inventory replenishment. • Solid written and verbal communication skills for vendor and cross-functional coordination. • High attention to detail with the ability to investigate and resolve inventory and invoice discrepancies. • Ability to multitask and prioritize in a fast-paced environment to keep production flowing. Preferred Qualifications • Experience with NetSuite and/or Zimbis inventory systems. • Familiarity with RMA processing and return shipping workflows. • Prior exposure to cycle counting and inventory reconciliation. • Experience supporting multi-branch or multi-location operations.