Job Opportunities API

Accepting applications until: 21 August 2026 Job Description Personal Assistant (12-Month FTC) Your Role: Personal Assistant to Directors (Finance and AdPower) A brilliant opportunity for a highly organised, supportive and high-performing PA to support a group of four Directors, primarily across Finance and including the Director of AdPower. This is a fast-paced role for someone who enjoys staying one step ahead, managing competing priorities and becoming a trusted extension of busy senior leaders. As a Personal Assistant at Global, you will: Key Responsibilities Director support and administration (70%) • Provide dedicated, proactive support to multiple Directors across Finance and AdPower, acting as a true extension of them day to day. • Deliver extensive and detailed diary management, using judgement to prioritise meetings, resolve clashes and make best use of time. • Support with inbox management where required, flagging urgent actions and helping to keep priorities on track. • Ensure Directors are fully prepared for meetings, with agendas, papers and actions in place. • Arrange travel, accommodation, itineraries and other logistics. • Support with team management administration, such as tracking holiday requests and ensuring relevant diaries are updated. • Effectively manage entire expense claims for Directors, ensuring accuracy and timely submission. • Raise requisitions/purchase orders and ensure invoices are processed within payment terms. • Maintain good practice with integrity and diplomacy, especially in relation to HR matters and confidential information. Team support, coordination and events (20%) • Provide support for team meetings and events across Finance and AdPower, including large team meetings and socials. • Organise and support internal and external meetings, including room bookings, refreshments and virtual set-up, giving visitors the best possible experience. • Help coordinate team deadlines and day-to-day organisation to keep things running smoothly. • Format and update documents and presentations to a high standard. Stakeholder management and PA/EA community (10%) • Build strong relationships with internal and external stakeholders, acting as a professional and reliable point of contact. • Work closely with the wider PA/EA community, contributing to a collaborative and supportive network. • Provide ad hoc holiday cover for EA to CFO / other PAs/EAs What You’ll Love About This Role Think Big: You’ll have the chance to make a real impact by anticipating needs and suggesting new tools and processes to help your Directors and their teams work more efficiently. Own It: Take full ownership of essential tasks like diary management, expenses and team administration, knowing that your attention to detail keeps everything running smoothly. Keep it Simple: Streamline processes and create clear, user-friendly workflows that simplify scheduling, expenses and daily operations for your Directors. Better Together: Work with a supportive set of teams across Finance and AdPower, collaborating with other PAs/EAs to organise events and ensure seamless teamwork. What Success Looks Like In your first few months, you’ll have: • Built strong and positive relationships with your Directors, their teams and key stakeholders. • Got to grips with systems, diary management and the Global way of working. • Developed strong relationships with fellow PAs and EAs across the business. • Successfully adapted your style to different stakeholders and ways of working. • Created effective ways of working that enhance your Directors’ output and efficiency. • Built a good understanding of the Finance and AdPower functions and how your Directors’ roles fit into the wider business. What You’ll Need • Organisation and prioritisation : Highly organised, able to manage multiple Directors, competing demands and shifting priorities while staying calm under pressure. • Proactivity and judgement : Confident making decisions, anticipating needs and managing expectations with a firm but fair approach. • Relationship building : Ability to build and maintain strong relationships internally and externally. • Attention to detail : Accuracy in grammar and formatting, with a strong eye for detail across documents, presentations, expenses and general admin. • Systems confidence : Great administration skills, strong knowledge of Microsoft products and a track record of picking up new systems quickly. • Confidentiality and integrity : Able to manage private and sensitive information with absolute discretion and professionalism. • Resilience, flexibility and positivity : Resilient and tenacious, able to manage a busy workload and changing priorities while maintaining a positive outlook and a good sense of humour.