Job Opportunities API

Work mode: Hybrid Reports to: VP Finance Voyagu is a San Francisco-based travel management company that connects premium travelers with travel experts for better and easier trip planning, booking, and managing. Being part of a growing billion-dollar travel industry, we already have millions in our revenue and a team of a hundred people with offices in San Francisco, Amsterdam, Warsaw, and Mexico City, and we keep expanding. Role Summary • Own the contractor lifecycle end-to-end, from onboarding to offboarding • Be the main point of contact for contractors • Make sure contractor payments are accurate, well-documented, and on time • Support broader payroll-related processes • Bring together operations, documentation, and financial tracking in one role Payroll & Compensation Responsibilities (Core Focus) • Manage the contractor payment process from start to finish (gathering data, checking it, preparing it for payout) • Make sure signed contracts, agreed rates, and actual payments all line up • Double-check payment details (rates, bonuses, adjustments) before they're sent to Finance • Help prepare monthly contractor payroll files • Calculate and verify variable pay (bonuses, incentives, commissions) • Keep a clear record of compensation changes (rate updates, one-off payments, corrections) • Spot differences between expected and actual payments, and help resolve them • Work with Finance and external providers to keep payouts accurate and on schedule • Maintain an organized record of rates, payment terms, and payment history • Help keep everything audit-ready, so payments can always be traced back to contracts and approvals Reporting & Financial Visibility • Put together regular contractor payroll reports (monthly and ad hoc) • Give visibility into total contractor costs (by team, function, or location) • Compare planned vs. actual payments and help explain any differences • Keep compensation and payment data organized and up to date • Support Finance with forecasting contractor-related costs • Build and maintain simple dashboards and reports in Excel or Google Sheets • Help keep compensation data clear, consistent, and easy to double-check What We're Looking For (Must Have) • 1+ years of experience in a role that required accuracy, structure, and attention to detail — for example in sales operations, customer service, people/HR operations, finance, or general operations • Comfortable working with numbers, spreadsheets, or structured data day-to-day • Solid Excel / Google Sheets skills (formulas, basic data checks — we're happy to help you build on this further) • Used to juggling multiple tasks and deadlines at once • Naturally detail-oriented — you notice when something doesn't add up • Comfortable working in a structured, process-driven environment • Fluent English (written and spoken) Nice to Have • Experience with payroll, compensation, or financial operations • Experience working with contracts, invoices, or formal documentation • Experience with contractor or freelance-based work models • Familiarity with Polish payroll or EU contractor setups • Experience with variable compensation models (bonuses, commissions) • Experience working with external payroll providers • Basic understanding of accounting or financial reconciliation • Experience building reports or dashboards If you're great with numbers, highly organized, and looking to grow into a specialized finance/HR-adjacent role — we'd love to hear from you, even if your current title doesn't look like an obvious match on paper.