Job Opportunities API

Position Summary This role will support all three of our organizations: Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across construction, real estate development, and property management sectors. The Payroll & Benefits Administrator is a detail-oriented HR professional responsible for the accurate, compliant, and timely execution of payroll and HR/payroll-related compliance functions across multiple entities. This role serves as the primary administrator for payroll operations and employment benefits while supporting leadership with reporting, audits, and regulatory accuracy. The Payroll & Benefits Administrator will report directly to the Human Resources Manager. Key Responsibilities Payroll Administration • Serve as the primary point of contact for payroll inquiries • Process bi-weekly and off-cycle payroll accurately and on time, including wages, overtime, bonuses, reimbursements, deductions, and commissions • Enter and verify employee changes: new hires, terminations, and compensation updates • Reconcile payroll reports, resolve discrepancies, self-audit every run, and generate standard and ad-hoc reports in partnership with accounting • Administer garnishments and child support orders • Support payroll tax filings and audits and prepare annual W-2s • Maintain payroll records per federal and state retention requirements • Maintain multi-state tax compliance across ND, SD, MN, MT, and WY: withholding and SUI account setup, reciprocity elections, SUI rate notices, unemployment claims paperwork, and Minnesota Paid Leave premiums and quarterly reporting • Prepare Davis-Bacon certified payroll (WH-347), verify subcontractor certified payrolls, and administer per diem and travel pay on covered construction projects • Administer PTO, EIB, and FTO accruals, rollovers, and annual cash-outs • Process non-standard pay items: imputed income (rent discounts, vehicle personal use) and referral bonus payments Benefits Administration • Serve as the primary point of contact for all employee benefits-related inquiries and issue resolutions • Administer employee benefit programs end-to-end — medical, dental, vision, life, disability, HSA, and FSA — including new hire enrollments, qualifying life events, and terminations • Drive annual open enrollment execution and employee communications • Partner with brokers and benefit vendors on plan administration and escalations • Ensure accurate benefit deductions through payroll and reconcile monthly carrier invoices with accounting • Proactively evaluate benefits offerings and bring recommendations based on utilization, cost, and market trends • Maintain benefits documentation, policies, and standard operating procedures • Administer day-to-day 401(k) operations: contribution files, remittance, deferral changes, and loans • Track ACA measurement and stability periods and assemble annual 1094-C/1095-C reporting data • Distribute required annual benefits notices (Medicare Part D, CHIP, SBC, WHCRA) HR Operations & Systems • Execute payroll, benefits, and system setup and termination for onboarding and offboarding, including Form I-9 Section 2 verification • Serve as system administrator for BambooHR, Employee Navigator, and WEX, including quarterly data-integrity audits (leave accruals, withholding locations) • Track leave hours, route paperwork, and calendar deadlines in support of leave administration • Additional responsibilities as required to support department objectives Qualifications • Associate’s degree in HR, Accounting, Finance or related field OR equivalent experience • 5+ years of payroll administration experience required • Commissions payroll administration experience preferred • Multi-state payroll experience required • Benefits administration experience required • Certified payroll (Davis-Bacon) experience preferred • CPP or FPC certification preferred Knowledge, Skills, and Abilities Required • Strong knowledge of payroll laws and compliance requirements • High attention to detail and accuracy • Strong organizational and time management skills • Ability to handle sensitive information with confidentiality • Proficient in HRIS platforms (BambooHR preferred) • Proficient in Microsoft Excel • Self-directed: owns the full payroll and benefits cycle end-to-end with minimal supervision • Identifies process gaps and compliance risks before they surface, and brings solutions rather than problems • Sound judgment on what to execute independently versus what to escalate early • Approachable and responsive: employees at every level feel comfortable raising payroll and benefits questions, and get clear, patient answers Benefits and Perks • Health, dental, and vision insurance with an HSA and FSA options • Supplementary insurance • Eligibility the first of the month following 30 days • 401k with a match of 3% • Flexible/Unlimited time off with 9 paid holidays • Paid volunteer hours • Professional development opportunities Physical Demands • Prolonged periods of sitting at a desk and working on a computer • Must be able to lift and/or move 20 pounds • Occasionally climb, stoop, kneel, crouch, or crawl Work Environment This position requires regular office hours (8 am – 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours. WE ARE AN EQUAL OPPORTUNITY EMPLOYER