Job Opportunities API

ABOUT NABLA We are a team of entrepreneurs, clinicians and engineers committed to bringing back joy to the practice of medicine. Together with a community of clinician innovators, we’ve harnessed the best of machine learning science to develop Nabla: the leading AI assistant that’s restoring the human connection at the heart of healthcare. By streamlining clinical documentation, Nabla is helping clinicians focus on what matters most - patient care. Today, over 100,000+ clinicians across 130+ healthcare organizations trust Nabla to support how they deliver care every day. We’re at the start of an ambitious journey: Ambient listening, dictation, coding, and command capabilities are all converging into a proactive assistant that intuitively streamlines clinical and financial workflows. Backed by a recent $70M Series C, we’re hiring to build the next generation of clinical AI and improve the lives of clinicians and patients everywhere. This is a great time to join us! THE ROLE We're looking for a proactive, detail-oriented Office Manager / Executive Assistant to keep our New York office running smoothly and provide high-quality support to our leadership team. This is a part-time role (25–30 hours per week) that sits within the People team and is ideal for someone who thrives in a fast-paced startup environment, takes ownership, and finds satisfaction in making everyone around them more effective. RESPONSIBILITIES: Office & Facilities Management • Serve as the primary point of contact for all office operations in NYC, ensuring a welcoming and well-organized environment. • Collaborate closely with the Global Office Manager in Paris to ensure smooth local operations and compliance • Manage vendor relationships (WeWork,catering) and handle supply ordering and inventory. • Own the onboarding and offboarding process for office access, equipment setup, and desk assignments. • Coordinate office-wide events, team lunches, offsites, and ad hoc celebrations. Executive Support • Provide calendar management and scheduling support for the CEO and COO, including coordinating across time zones. • Support planning and execution of all-hands meetings, team offsites, and culture programs. • Book travel (flights, hotels, ground transportation) and prepare detailed itineraries. • Handle expense reporting and reconciliation on behalf of supported executives. • Act as a reliable point of contact for internal and external stakeholders. People Team Support • Partner with the Head of People on special projects, research, and operational initiatives. • Help coordinate new hire onboarding logistics (welcome kits, desk setup, Day 1 schedules). QUALIFICATIONS: • 3+ years of experience in an office management, executive assistant, or operations role — ideally in a startup or high-growth environment. • Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball. • Strong written and verbal communication skills; you're comfortable interfacing with everyone from new hires to the C-suite. • Proactive and solutions-oriented — you identify problems and fix them without being asked. • Discretion and sound judgment when handling confidential information. • You are AI fluent with proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets); familiarity with tools like Notion, Slack, and expense platforms is a plus. • Located in or able to commute to our NYC office. LIFE AT NABLA When you become a part of our company, you join a team of excellence-driven, curious, and genuinely kind individuals. Together, we're committed to making clinicians' lives easier and improving healthcare experiences for everyone. We believe in a world where clinicians can focus on what they were trained to do - caring for their patients, and where no patient feels their visit was rushed. We come to work excited to leverage AI