Job Opportunities API

• The Office Administrator will p lan, direct, and coordinate administrative services for the organization in the Houston office.   They will also partner with site leadership to ensure efficiency with day-to-day operations. Key Accountabilities/Deliverables: • Shares responsibility of being a welcoming point of contact for all visitors and employees at the front • Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested. • Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.  Ensure fax and voicemails are distributed on a timely basis. • Assist in day-to-day mailroom operations. • Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team. • Track the storage of all electronic and physical records (both onsite and offsite). • Monitor all security access for employees and visitors. Enforce security procedures. • Manage parking administration for office employees and visitors. • Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc. • Participate in social committee. Available to support occasional after-hours events. • Maintain your onsite office presence 5 days per week, Monday – Friday. • Provide administrative support including production of memos, reports, and presentations. • Serves as one of the fire marshals/floor wardens assigned to the office. • Recommend changes to procedures to improve operations within the office. • In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require. Technical Knowledge and Understanding: • Proficient in use of Microsoft Suite. • Phone Operator handling procedures. •  Mailroom procedures. Experience: • Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint. • Strong multitasking and organizational skills. • 5 years’ experience in an administrative role supporting office leadership or 5 year's experience in an office environment. • Excellent communication skills. • Detail oriented. LI-Onsite • At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.  We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program