Job Opportunities API

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment. What You’ll Do: Office Operations & Cross-Office Coordination ●    Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania. ●    Ensure the smooth running of the workspaces and support the operational needs of the local teams. ●    Collaborate with landlords, facility managers, and external vendors on routine and special maintenance. Vendor & Facility Management ●    Manage relationships with suppliers, technicians, and general services. ●    Monitor service calls, contract deadlines, and the quality of services provided. ●    Ensure high standards for the workplace and the office experience. Procurement & Office Supplies ●    Manage orders and procurement for office supplies, consumables, catering, and other office-related services. ●    Optimize costs, timelines, and purchasing processes. Administrative & Accounting Support ●    Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners. ●    Manage administrative systems and company documentation. ●    Provide support for electronic data processing and the monitoring of administrative activities. Event & Operational Support ●    Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives. ●    Design of flyers, social media posts, posters, etc., for large and small events. ●    Continuous update of the PnP Italy master deck. ●    Maintain updated and organized drives. What We’re Looking For: ●    Previous experience in administrative and/or accounting roles. ●    Excellent knowledge of English, both written and spoken. ●    Strong sense of responsibility, proactivity, and initiative. ●    Excellent organizational and problem-solving skills. ●    Excellent interpersonal and communication skills in managing internal and external stakeholders. ●    Ability to work in a dynamic and international environment. ●    Good knowledge of Microsoft Office / Google Workspace. Nice to Have: ●    Experience in international settings, startups, or innovative environments. ●    Familiarity with ERP systems or digital administrative platforms. Why Join Us: Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors. We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.