Job Opportunities API

HR and Operations Manager Location: Manila, Philippines Employment Type: Full-Time Reports to: Endeavor Philippines Managing Director/Operations Sr. Manager The Opportunity: Endeavor Philippines is looking for an organized, detail-oriented, and proactive HR and Operations Manager to provide high-level administrative, operational, board, and HR support to the Managing Director. The successful candidate will also play a crucial role in empowering the Managing Director to focus on strategic priorities by managing day-to-day tasks, facilitating communication, ensuring operational efficiency, supporting board governance requirements, and assisting in HR processes. Responsibilities: Includes but are not limited to: Human Resources Management Performance Management: Lead and coordinate performance review cycles, documentation, evaluation tracking, and follow-ups. Ensure alignment with organizational goals and timelines. Compensation & Benefits Administration: Oversee payroll coordination, benefits administration, leave tracking, government-mandated contributions, and benefits enrollment processes. Ensure compliance with internal policies and Philippine labor regulations. HR Documentation & Records: Maintain accurate and confidential employee records, contracts, and HR files (digital and physical). Policy & Compliance: Support the development, updating, and implementation of HR policies. Ensure compliance with labor laws and internal governance standards. Employee Lifecycle Support: Coordinate onboarding, offboarding, and employee documentation processes. Office Management Office Lease & Membership Management: Oversee office lease coordination, renewals, and workspace memberships. Inventory & Asset Management (Including Equipment): Maintain tracking systems for office equipment, supplies, and assets. Ensure accountability and proper documentation. Vendor Management: Manage vendor relationships, contracts, renewals, and service agreements. Monitor performance and compliance with agreed terms. File & Records Management: Maintain structured and secure digital and physical filing systems across operational and administrative documents. Corporate Governance & Board Support Board & Shareholder Meetings: Coordinate annual and quarterly meetings, including scheduling, documentation, and material preparation. Board Documentation Management: Maintain and organize board records, minutes, and official documentation. Board Resolutions & Secretary’s Certificates: Prepare, process, and safekeep official resolutions and corporate documents. SEC Mandates & Submissions: Ensure timely compliance with SEC filings and corporate governance requirements. Executive & Administrative Support   Calendar Management: Manage the Managing Director’s schedule, including meetings, appointments, travel, and prioritization of engagements. Meeting Coordination: Organize and prepare materials for meetings, ensuring timely distribution of agendas, minutes, and documentation. Communication Liaison: Serve as the first point of contact for internal and external communication related to the Managing Director, including correspondence, emails, and calls. Document Management: Maintain and organize official documents, reports, and confidential records. Expense Management: Track and manage expenses, prepare reports, and ensure compliance with organizational policies. Event Planning: Assist in planning and coordinating corporate events, conferences, and special meetings involving the Managing Director. Collaboration: Work closely with team members and executive assistants to ensure seamless coordination. Family Assistance: Assist the Managing Director and their family with administrative needs, including document handling and schedule coordination.