Job Opportunities API

Position : Manager Finance & Grants Department : Medicine Administrations - Billing and Compliance Location: Boston, MA Schedule : 40 hours per week, Hybrid JOB SUMMARY: The   Manager   Finance & Grants   is   responsible for   all   post-award   financial functions   for the   assigned contract and grant portfolio.     The   Manager   will work closely with the PI and program staff to ensure   timely   and applicable   budget,   expenditures   and projections.  The   Manager   will collaborate with   Resea r ch   S taff , Division Chief, Clinical Services, and PI’s (Principal Investigators) in the   financial management , planning, and reporting of programs, grants, and contracts, while making sure that the PI’s are receiving sufficient and   timely   financial information.  Will also   partner with   the   proposal development teams on the preparation and c oordination of pre-award submissions. JOB RESPONSIBILITIES • Grants   fiscal operations management • Manage all income, contract, donor,   and grant accounts including deposits, balances, and authorization of expenses for all accounts within   portfolio . • Primary contact for all post - award issues for   PI’s   within portfolio, including, but not limited   to:   reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning. • Track all accounts using the internal forecast model of budget, actual, and projection   tracking   e nsuring that all workbooks are always up to date. • Review and reconcile monthly accounts   to   actual expenditures. • Manage a master reconciliation workbook for all accounts within   the   portf olio. • Manage and   maintain   centralized post award files. • Manage close out process and checklist for all accounts, ensuring funds are spent and   allocated   appropriately,   unspent purchase orders are closed out, etc. • Collaborate with   Principal   Investigators  with the   preparation of budgets. • Generate and distribute reports   on a regular basis as assigned and   needed . • Interface with Department Administration, Division staff, Grants Administration,   Purchasing , Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient   post award   process. • Develop and   monitor   annual budgets for   sections   and/or   PI’s   within portfolio. • Manage payroll information for all staff and faculty within portfolio,   to include , but not limited   to:   workday and SAP adjustments. • Collaborate with PI’s   and Section Administrative Director   regarding   research staff   hiring. • Orient   and   advise faculty, staff, students, interns, and fellows on financial policies and procedures   of the   department,   h ospital, and   u niversity. • Assist   research   staff as needed with post - award management for accounts outside of portfolio. • Partner with the proposal development teams to prepare and c oordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements . • The Manager may be asked to temporarily cover department administration vacancies in other sections with the Department of Medicine, as needed. Personnel   mentorship   & training • Provides direction and development to   an administrative   staff,   by coaching,   mentoring   and   identifying   training needs . Administrative support • Oversee administrative functions for the division and/or assigned portfolio – working with internal and external groups, facilities, IT, Environmental Services, etc. ensuring floor is management appropriately – inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc., • Assist   in creating policy and procedure manual. The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required JOB REQUIREMENTS EDUCATION: • Bachelor's degree in Accounting, Finance or related field, or equivalent combination of education and experience. EXPERIENCE: • At least five (5) years’ experience in financial management and pre-and post-award grant administration. • Experience   in healthcare , academic,   or non-profit field   preferred. KNOWLEDGE AND SKILLS: • Knowledge of federal grants,   programs   and Grants Administration polic i es and   practices • Ability to work independently and exercise independent judgment • Ability to   anticipate   objections and plan   appropriate responses • Ability to perform and lead effectively in stressful situations and to solve problems as they occur • Highly organized; able to handle multiple projects ,   prioritize   and meet deadlines • Proficient with standard software used in office setting (i.e.   MS Word, Excel, web browser,   etc ) • Excellent communication and interpersonal skills, to interact effectively with   a multi-layered interdisciplinary team and outside contacts • Team player,   with a willingness to learn and impart knowledge to the staff s JOB BENEFITS: • Competitive pay • Tuition reimbursement and tuition remission programs • Highly subsidized medical, dental, and vision insurance options • Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base. Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to  [email protected]  or call  617-638-8582  to let us know the nature of your request. Compensation Range: $83,000.00- $120,500.00 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location. Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.