Job Opportunities API

About the Opportunity We are looking for an experienced and people-focused leader to take on the role of Manager, Executive & Business Support – EMEA. In this position, you will lead the Executive Assistant community across the region, ensuring consistent, high-quality support to senior leaders while driving operational excellence. This is a unique opportunity to combine people leadership, operational ownership, travel governance, sustainability reporting, and digital innovation. You will play a key role in elevating how executive support is delivered by improving efficiency, embedding best practices, and enabling the smart use of digital and AI tools. Responsibilities People & Team Leadership (EMEA EA Community) As a leader, you will build and strengthen a high-performing EA community across EMEA. You will coach and develop your team, create alignment, and foster collaboration and knowledge sharing across locations. Key responsibilities include: • Leading, coaching, and performance managing Executive Assistants across the region • Building a strong, connected EA community with shared standards and ways of working • Setting clear expectations, role clarity, and performance frameworks • Supporting talent development, capability building, and succession planning • Acting as an escalation point for complex stakeholder or prioritisation challenges Executive Support Standards, Ways of Working & Safety You will define and embed best-in-class executive support standards while ensuring safety, wellbeing, and professionalism are at the core of all activities. Key responsibilities include: • Establishing regional standards for calendar management, meetings, travel, and confidentiality • Embedding duty of care, safety, and wellbeing considerations in all executive support activities • Ensuring travel and events align with health, safety, and security requirements • Acting as back-up for the Senior VP Executive Assistant • Providing direct support to two executive leaders • Partnering with HR, Safety, Facilities, Finance, and IT to ensure aligned service delivery Continuous Improvement, Digital Enablement & AI You will drive simplification and efficiency by modernising how Executive Assistants and leaders work together, leveraging digital tools and AI. Key responsibilities include: • Identifying and implementing improvements that reduce administrative burden • Enhancing ease of working for both executives and EAs • Piloting and scaling AI and digital solutions for: • Meeting preparation, note-taking, and follow-ups • Agenda and action tracking • Travel planning and decision support • Information summarisation and prioritisation • Ensuring responsible and secure use of AI in line with governance and data privacy standards • Tracking adoption and measuring impact to continuously improve ways of working Travel, Vendor Management & Sustainabilit y You will own and optimise travel processes and supplier relationships, ensuring cost, quality, safety, and sustainability are balanced effectively. Key responsibilities include: • Managing relationships with travel providers (e.g. TravelPerk), hotels, and transport vendors • Ensuring compliance with Travel & Expense policies and safety standards • Driving smarter, more sustainable travel choices (e.g. rail vs. short-haul flights) • Monitoring travel performance on cost, compliance, service quality, and sustainability • Leading supplier reviews, contract renewals, and improvement initiatives • Acting as a subject matter expert for complex executive travel decisions Sustainability & Travel Reporting You will play a key role in delivering meaningful insights that support sustainability ambitions and executive decision-making. Key responsibilities include: • Leading annual travel-related sustainability reporting • Collaborating with Finance, Procurement, and ESG stakeholders • Providing insights into trends, risks, and opportunities • Ensuring accurate and timely travel data collection and reporting Candidate Profile You are a structured and forward-thinking leader with strong business acumen and a passion for improving ways of working. • Proven experience in leading executive support teams, office management, or similar environments • Strong stakeholder management skills, with the ability to operate confidently at senior levels • Experience in driving operational improvements and implementing new tools or processes • Affinity with digitalisation and interest in AI-enabled ways of working • Knowledge of travel, vendor management, and budget oversight • High level of professionalism, discretion, and integrity • Strong organisational skills and ability to manage complexity across regions What Success Looks Like (First 12–24 Months) • A highly engaged and high-performing EA community across EMEA • Consistent and professional executive support standards embedded region-wide • Measurable efficiency gains through digital and AI-enabled improvements • Well-governed travel processes with strong compliance, cost control, safety, and sustainability outcomes • Clear, actionable sustainability reporting supporting leadership decisions