Job Opportunities API

Offit Kurman is seeking a proactive, detail-oriented Legal Administrative Assistant to support a four-attorney Estates & Trusts practice. The ideal candidate will possess a strong background in probate and trust administration, estate planning support, and trust & estate litigation. This role requires a candidate who can effectively balance litigation support responsibilities with transactional estate planning and trust administration work while providing exceptional client service. Responsibilities: • Manage complex calendars, court deadlines, and scheduling for probate, trust litigation, and estate planning matters. • Prepare, format, proofread, and file litigation documents, including petitions, motions, notices of hearings, pleadings, correspondence, and court-required forms. • Handle state court e-filing and electronic service for probate and trust litigation matters, ensuring compliance with local court rules and filing procedures. • Coordinate hearing logistics, maintain hearing calendars, and prepare and file notices of hearings and related court documents. • Support probate and trust administration matters by preparing fiduciary correspondence, probate pleadings, inventories, accountings, and related documentation. • Assist with estate planning matters, including assembling and organizing estate planning portfolios, binders, and client deliverables. • Prepare and coordinate deed transfers, real property conveyance documents, trust funding documentation, and related recording requirements. • Maintain and organize electronic and physical client files, ensuring accurate document management and matter organization. • Communicate professionally with clients, beneficiaries, fiduciaries, courts, title companies, financial institutions, and opposing counsel. • Assist attorneys with trial, mediation, and hearing preparation, including exhibit preparation, hearing binders, witness materials, and case organization. • Coordinate client meetings, document execution appointments, notarizations, and follow-up communications. • Support matter intake, conflict checks, and administrative functions as needed. Qualifications: • 5 years of legal administrative experience, preferably within an Estates & Trusts practice. • Significant experience supporting probate, trust administration, and estate planning matters. • Strong trust and estate litigation experience, including preparation and filing of probate court pleadings and notices of hearings. • Experience with state court e-filing systems and electronic service procedures. • Familiarity with probate court procedures, fiduciary administration, and contested trust and estate matters. • Experience preparing estate planning portfolios and supporting trust funding efforts. • Knowledge of deed preparation, recording requirements, and real property transfers. • Active Notary Public Commission preferred. • Proficiency with Microsoft Office Suite and legal practice management systems. • Exceptional organizational skills with the ability to manage multiple attorneys, competing priorities, and deadline-driven work. • Strong written and verbal communication skills with a professional and client-service-oriented demeanor. • Ability to work independently while collaborating effectively within a team environment. Apply now for consideration. Compensation commensurate with experience.