Job Opportunities API

The Denver Office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business and Healthcare Departments. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.    This hybrid role requires a 60% in-office presence in our Denver office, equating to at least three days a week onsite.   Responsibilities    Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management    Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports   Prepare all materials related to the firm’s billing process in an efficient and timely manner, including reviewing and editing prebills as directed   Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys’ time in relation to overall priorities   Initiate and coordinate conflict checks in accordance with new client and matter intake procedures   Maintain contact management system and manage contact communication processes for assigned attorneys   Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured   Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products   Proofread all work products to ensure completeness and accuracy   Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)   Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information   Participate in firm-provided training programs and apply learned skills to daily work product   Maintain organized paper and electronic files, and design and implement organizational systems where appropriate   Photocopy and scan materials as needed, and perform additional office duties as requested   Qualifications   The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:     At least three years of experience in an administrative support capacity in a law firm environment   Prior experience in business or healthcare law a plus   Ability to work in a fast-paced environment and deliver work in an efficient a