Job Opportunities API

A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions. This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence. Requirements Talent Acquisition & Employee Lifecycle Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies Coordinate interviews and support the hiring process Prepare offer letters and onboarding documentation Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal Enforce company policies and HR best practices Address employee inquiries related to payroll, benefits, and retirement plans Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling Monitor and report key employment-related issues to senior management Payroll Administration (Multi-State & International) Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments Process overtime in compliance with federal and state wage laws Generate payroll reports and reconcile payroll data with Finance Benefits Administration Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans Support leave management and employee benefit inquiries Reconcile monthly insurance and benefits carrier invoices Coordinate annual open enrollment activities and employee communications Analyze compensation and benefits trends to support talent attraction and retention strategies Compliance & Employment Law Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations Review and update HR policies and procedures to maintain legal compliance Maintain accurate employee records and confidential documentation Office & Administrative Management Act as liaison with external vendors, benefits providers, and office service providers Manage office administration, building coordination, and vendor relationships Oversee office access control and security systems Maintain secure documentation and system credentials Benefits Qualifications & Experience Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred 3–7 years of progressive HR and administrative experience Proven experience managing payroll operations Strong knowledge of U.S. federal and state employment law compliance High attention to detail and financial accuracy Excellent organizational and time management skills Bilingual proficiency in English and Spanish required Advanced proficiency in Microsoft Excel and HRIS systems Technical & Core Competencies Advanced Microsoft Office skills, particularly Excel Payroll reporting and reconciliation HRIS systems and employee database management Benefits administration and compliance coordination Document management systems Strong communication and interpersonal skills Ability to maintain confidentiality and professionalism at all times