Job Opportunities API

The primary responsibilities of the HR Specialist are to provide HR operational and administrative support to the APAC HR and Japan Teams. HR Support • Manage HR Confidential Documents and records, maintaining digital and physical filing systems • Support the filing and submission of Compliance and legal documents (Work Rules, Labor Bureau, Work Visa etc) • Support in Payroll and related Submissions with Payroll vendor (Labour Insurance, Resident Tax etc) • Support in scheduling Meetings, Interview Arrangements and maintaining accuracy of HR Data and Information in the necessary HR Systems • Support Employee inquiries, preparation and Courier of HR Documentation i.e. Certification Letters, Payroll, • Onboarding & Offboarding Documents etc • Partner with Global and Business Stakeholders on the facilitation and coordination for Employee matters i.e. Onboarding and Offboarding, Policies, Processes etc • Partner with Finance and IT Teams to ensure smooth HR Operations • Schedule and support internal HR Programs, initiatives and preparation of Communication Materials i.e. E-mail Announcements etc • Implement and reinforce employee policies and process to ensure compliance with applicable labour laws and regulations. • Support onboarding for New Hires (setting up desks, IT, ID cards, business cards etc.) • Support Review and Implementation of Pension Plan and related processes • Maintain attendance records and assist with employee data updates and documentation in HR systems i.e. WorkDay, Deel, Sharepoint etc, • Coordinate company events, health checkups, and facility management • Translate basic documents (Japanese-English or English–Japanese) • Perform other general administrative duties as needed. • Support and participate in corporate HR initiatives and drive change management. • Participate in HR projects and initiatives as required for development opportunities Qualifications • High school diploma or higher (Bachelor’s degree preferred) • 2+ years of experience in HR, Administrative, Payroll or office support role • Uphold strict confidentiality across all HR matters and documentation • Safeguard sensitive employee and organizational data • Business-level Japanese (reading/writing/speaking) • Basic English skills (email, simple document translation, communication) • Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) • Experience in using WorkDay or Deel would be an advantage • Strong organizational and communication skills • Team-oriented, detail-focused, and flexible mindset