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Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental ! Company Overview At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer’s needs. At PTR, we don’t just rent trucks—we partner with our customers to drive efficiency and success on every job site. POSITION SUMMARY The Fleet Risk Records Coordinator supports fleet risk management, insurance administration, claims coordination, and legal records handling. This role serves as a key point of coordination between internal teams, customers, insurance carriers, tow yards, law enforcement, and other third parties to ensure accurate records, timely follow-up, and efficient resolution of fleet, insurance, and legal matters. LOCATION Onsite in Fort Wayne, IN COMPENSATION This position offers a competitive compensation package, benchmarked to regional market standards. It consists of a base salary plus the opportunity for quarterly profit sharing after one year of employment. RESPONSIBILITIES Interact with third parties (insurance agents, carriers, customers, tow yards, law enforcement, attorneys) and internal departments as needed to support risk, claims, legal records, and compliance matters. Communicate with customers and third-party insurance carriers regarding rental fleet damage claims to minimize delays, support documentation needs, and help maximize settlement values. Process incoming mail and correspondence related to lawsuits, legal notices, coverage updates, certificates of insurance, tickets, tow yard notices, subpoenas, insurance claim documents, and other legal or risk-related records. Develop and maintain standard operating procedures for coordination and storage of legal records and related documentation, including contracts, rental agreements, claim files, lawsuit records, correspondence, notices, insurance documentation, and supporting materials in accordance with internal procedures and retention expectations. Track legal and risk-related deadlines, follow-up items, document requests, and correspondence to support timely responses and accurate recordkeeping. Coordinate with internal stakeholders and external legal partners to gather records, verify information, and support responses to lawsuits, claims, subpoenas, and other legal documentation requests. Review notices from tow yards regarding impounded units, identify the customer/lessee or responsible party to coordinate unit pickup with logistics or the customer, and provide necessary information to enable release or pickup. Assist claims coordinators with tracking and reporting of stolen units and provide available information to necessary parties to support recovery, including working with law enforcement as needed. Administer employee rental program insurance verification, including monthly audits of units rented to employees and monthly reporting to the insurance company. Maintain confidentiality and accuracy when handling sensitive insurance, legal, customer, employee, and fleet-related records. REQUIREMENTS MUST HAVE 3+ years of experience in records management, document administration, or a related administrative funct