Job Opportunities API

At Wolseley Canada, our leading-edge is the knowledge and insight found in every corner of our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves, our associates, and our customers. You’ll have a solid foundation to try new things, uncover new possibilities, challenge yourself, and grow your career. Does this sound like somewhere you’d like to be? Wolseley Canada is the leading wholesale distributor of plumbing, HVAC/R, waterworks and industrial products in the country and working here means, a network of possibilities, a place you are valued and a higher standard. Join the Pros! Why You’ll Love Working Here • Safety-focused and inclusive workplace culture • Comprehensive benefits with premiums fully paid for by the company for the “Core” package starting day 1 • Competitive retirement savings program including RRSP and Defined Contribution pension plan with employer matching up to 5.25% Day 1 • Paid vacation, sick time, and paid birthday off • Annual bonus and profit-sharing opportunities • Employee discounts on leading plumbing, HVAC/R, and industrial products • Education reimbursement and ongoing career development opportunities • Employee referral programs and recognition initiatives Position Overview Wolseley Canada is   seeking   a highly organized and detail-oriented Marketing Operations and Finance Coordinator to support the financial administration,   purchasing , budget tracking and vendor funding activities of the Marketing team. This role serves as the central coordinator for marketing invoices, purchase requisitions, payment processing, vendor marketing   funds   and financial reporting, ensuring marketing expenditures are accurately documented, approved,   tracked   and reconciled. The ideal candidate has strong financial administration and coordination experience, advanced Excel skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Experience with   Airtable   or similar workflow and database platforms is considered an asset. Primary Responsibilities Marketing Finance & Vendor Funding Administration — 65% • Create and   submit   purchase requisitions and coordinate purchase order requirements for marketing initiatives. • Receive, track and route marketing invoices for approval. • Coordinate payment processing and   purchasing   card transactions. • Track vendor marketing funds including planned, committed, billed, collected and outstanding balances. • Maintain supporting documentation and approvals. • Reconcile invoices, vendor   funding   and budget records. • Liaise with Finance, Accounts Payable, agencies,   vendors   and internal stakeholders. • Investigate discrepancies, coding   issues   and outstanding items. Financial Tracking, Reporting & Reconciliation — 25% • Maintain   Airtable   and Excel-based tracking systems. • Prepare spend summaries, budget   reports   and reconciliation updates. • Monitor invoice status, vendor funding   balances   and outstanding commitments. • Support month-end, quarter- end   and year-end financial reporting activities. Digital Advertising Payment Administration — 10% • Track digital advertising invoices and platform charges. • Monitor spending against campaign budgets. • Support reconciliation and documentation of media expenses. • Identify   and escalate discrepancies or overages. Position Requirements • 2-4 years of experience in finance administration, accounts payable support, billing, purchasing, budget coordination, operations administration, marketing operations, or a related role. • Strong Excel skills   required , including formulas, filters, sorting, lookups, pivot tables and   maintaining   financial trackers,   reconciliations   and budget summaries. • Experience coordinating invoices, purchase orders, cost centres, budget tracking, account   reconciliations   and financial reporting is strongly preferred. • Strong attention to detail and accuracy when working with financial information, invoices, budgets,   approvals   and supporting documentation. • Highly organized with the ability to manage multiple priorities, deadlines and follow-ups across multiple projects,   vendors   and internal stakeholders. • Experience supporting purchasing card administration, expense documentation, receipt   management   and transaction reconciliation is strongly preferred. • Comfortable working with cross-functional teams, vendors, agencies, Finance and Accounts Payable to obtain approvals,   documentation   and financial information. • Experience using   Airtable , Smartsheet, Monday.com or similar workflow and tracking platforms is an asset. • Strong written and verbal communication skills. • Proficiency   in Microsoft Office, including Excel, Outlook, Teams,   PowerPoint   and SharePoint. • Experience supporting vendor-funded programs, cooperative marketing programs, marketing budgets, events,   media   or distribution environments is an asset. • Ability to   identify   discrepancies, investigate issues and proactively follow up on outstanding items to ensure   timely   resolution. Success Measures • Marketing invoices, purchase   requisitions   and payment requests are processed,   tracked   and followed up on in   a timely   and   accurate   manner. • Purchasing card transactions are supported by   appropriate approvals , receipts,   coding   and documentation, with discrepancies   identified   and resolved promptly. • Vendor marketing fund records are   accurate , up to date and regularly reconciled against supporting documentation and Finance reports. • Marketing spend, commitments and outstanding balances are clearly tracked and reported, providing visibility into budgets and financial performance. • Airtable , Excel and related tracking systems are   maintained   accurately, with current and reliable data. • Missing information, approval delays, payment   issues   and financial discrepancies are   identified   early and proactively addressed. • Financial documentation,   records   and supporting materials are organized, complete and   audit-ready . • Marketing leadership has clear visibility into invoices, vendor funding, commitments, outstanding   items   and overall budget status. Vacancy Status: Existing position Salary range: $50,000 to $55,000 + 5% MIP INDCORP Our Commitment to You Wolseley Canada is proud to be an equal opportunity employer, embracing diverse backgrounds and perspectives. We are committed to an inclusive, barrier-free recruitment process with accommodation available on request for candidates participating in all stages of the recruitment and selection process. Ready to Shape the Future? Join Wolseley Canada and take the next step in your career. Apply today to become a trusted partner in our mission to deliver excellence and innovation across Canada’s infrastructure. Please note:  Wolseley uses AI-assisted tools to support applicant screening. Where a salary range is posted, the total compensation range posted for this role represents the total compensation opportunity, which may include base wage, bonuses, commissions, and/or other monetary components, if applicable.  Placement in the range will be based on factors such as market conditions, internal equity, candidate experience, skills and qualifications relevant to the role. Benefits eligibility varies based on employment status and contract length. Full-time permanent positions are eligible for the full benefits package. Fixed-term contract positions may be eligible for health and dental benefits depending on the terms of the position. Short-term contract positions are not eligible for company-sponsored benefits. This position requires the result of a satisfactory criminal record check. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.