Job Opportunities API

Part-Time Temporary Administrative Assistant Job Description Position: On-site Administrative Assistant Approximately 12 Months Work Environment • Job Trailer • Construction Job Site • Various personalities- • Office/client executives • Government representatives • Construction workers Position Description (Office Manager) • Maintain files, logs & logins (electronically & manually) • Write and prepare meeting minutes/agendas • Write letters, emails & correspondence on behalf of Project Managers • Prepare spreadsheets from pre-made templates & occasionally from scratch • Daily weather reports • Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.) • Maintain contacts in Outlook • Introduce subcontractor safety & violation programs to subcontractors • Help keep the job trailer office clean and organized, stocked with supplies including food • Multiple other tasks as assigned • Computer Skills (Mandatory) • Excel - Daily use, must be able to work from a template or begin from scratch • Simple formulas • Formatting (lines, colors, etc) • Word - Daily use, must be able to work from a template or begin from scratch • Formatting (lines, colors, etc) • Outlook - Email – Compose on behalf of project managers • Contact updating • Scheduling meetings & calendar • Adobe Acrobat • Convert to PDF • Print/Save to PDF • Combine multiple PDF files into one