Job Opportunities API

Job Purpose The Facilities and Safety Manager is responsible for ensuring that the Company's workplaces, physical assets and support services are safe, secure, compliant, well maintained and fit for purpose. Reporting to the Chief Operating Officer, the role leads the day-to-day delivery of facilities, health and safety, security, housekeeping, fleet and office-support activities across the Paddington and Westminster locations, and any additional sites brought within scope. The role combines hands-on operational management with forward planning, risk control, supplier and budget management, emergency preparedness and continuous improvement. It is also responsible for line-managing the Lead In-house Housekeeper and coordinating external contractors and service providers to deliver a consistently high standard of service to employees, visitors and senior stakeholders. Key Accountabilities Operational Responsibilities · Take day-to-day ownership of the Company's offices and facilities, ensuring that all working areas, welfare facilities, meeting rooms, common areas and support spaces are safe, presentable, functional and ready for use. · Plan, coordinate and oversee planned preventive maintenance and reactive repairs for building systems and equipment, including heating, ventilation and air conditioning, electrical systems, plumbing, lighting, lifts, alarms, fire-safety systems and other critical infrastructure. · Act as the principal point of contact for facilities issues, prioritising requests, coordinating appropriate responses and minimising disruption to business operations. · Manage the delivery and quality of cleaning, housekeeping, waste and recycling, pest control, hygiene, consumables, office supplies, postal and courier services, and other workplace-support services. · Oversee office moves, workstation and furniture requirements, space planning, meeting-room readiness and logistical arrangements for business events or senior-management activities. · Maintain effective site-security arrangements, including access-control systems, keys and passes, visitor procedures, CCTV, alarms, incident response and liaison with security personnel or contracted providers. · Conduct regular site inspections and coordinate remedial actions arising from maintenance, safety, security or housekeeping observations. · Lead the operational response to facilities, safety and security incidents, including out-of-hours emergencies where required, ensuring appropriate escalation, communication and follow-up. · Coordinate emergency preparedness arrangements, including evacuation procedures, drills, incident-response plans and business-continuity measures relating to the physical workplace. · Manage the Company's vehicle fleet, including vehicle allocation, servicing, MOTs, insurance, maintenance, usage records, fuel or mileage arrangements, tracking systems and associated budgets. · Coordinate travel arrangements and other practical or logistical support for employees and senior management when required by the business. Stakeholder Responsibilities · Build a close and effective working relationship with the Chief Operating Officer, providing practical advice, timely escalation and clear recommendations on facilities, safety, security and workplace matters. · Partner with HR, Finance, IT, Operations and other internal teams on matters including onboarding and offboarding, access requirements, office changes, employee welfare, procurement, budgets, data protection and business continuity. · Provide responsive and professional support to employees, visitors and senior stakeholders, balancing service requirements with safety, security, cost and operational priorities. · Manage relationships with landlords, managing agents, building-management teams, contractors, insurers, suppliers and professional advisers. · Liaise with emergency services, local authorities, e