Job Opportunities API

Job Description This is a varied and highly visible role at the heart of the STEP Programme. As a key member of the team, you'll help bring people together, keep the programme running smoothly and contribute to an inclusive and collaborative culture. Your responsibilities will include: • Providing proactive administrative and executive support to the STEP Programme Manager and Senior Leadership Team, helping to deliver key priorities throughout the business calendar. • Managing programme communications, information and correspondence with professionalism, discretion and confidentiality. • Creating a welcoming and engaging onboarding experience for new starters, coordinating inductions and helping colleagues feel connected from day one. • Partnering with the Internal Communications team to deliver impactful programme events, briefings and community activities. • Curating and developing content for the STEP HIVE SharePoint, ensuring colleagues have easy access to valuable resources and information. • Championing inclusion, wellbeing and positive culture as an Inclusion Ambassador and Culture Champion, helping to foster a sense of belonging across the STEP community. • Building strong relationships with colleagues across the organisation and acting as a trusted point of contact for programme-related activities. Key Accountabilities: • Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access. • Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications. • Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation. • Data & Record Management: Maintain accurate records and data systems, following organisational policies on IT security and document control. • Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations. • Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes. What We’re Looking For: • Strong organisational and communication skills, with the ability to manage multiple priorities. • A proactive approach and attention to detail. • Experience in administration within a complex organisation is desirable. • Ability to work collaboratively and champion inclusion and culture within the team.