Job Opportunities API

Job Overview: Perform and coordinate a variety of tasks to support the company, as part of the leadership of the office service team. Summary of Responsibilities: • Order office supplies for firm; perform associated administrative tasks, including coding and assembling of invoice packages for accounting. Research costs and supplies for various office items and equipment. Solicit competitive bids. • Ensure smooth and consistent operation of office services on a daily basis. Conduct daily/monthly/annual meetings in the office, coordinate work and schedules. Providing all the necessary support for proper development of the activity. • Trouble-shoot problems with office equipment and furniture. Place service calls to appropriate vendors for office equipment and office facilities. Communicate outages to staff. • Printers’ management. Take monthly copier meter readings. Code and assemble copier invoices for accounting. Solicit copier meter readings from CA office services group. • Serve as reception desk. Backup office assistants in all their functions. • Suggest new processes, or modification of old processes, to improve Office Services’ efficiency. • Coordinate internal staff moves and assist with minor furniture modifications and moves. • Maintain central files and Records, owning all associated responsibilities. Maintain the central files database, deal with requests with off-site file storage, store hard and electronic copies of all company/client contracts, proposals, and other communications, assist with audits. Work with Finance in Records Management. • Payments management to vendors, having a good knowledge of the company's tools for invoice and payment management. Assist with managing invoice queries as raised by Accounts payable or in communication with vendors. • Delivery and collection for IT equipment and mobiles. Management of inventories for mobile devices. • All other duties as needed or assigned. Qualifications (Minimum Required): • High school diploma or GED. • Fortrea may consider relevant and equivalent experience in lieu of educational requirements. • Basic knowledge of proper office procedures and office etiquette. Experience (Minimum Required): • Minimum two years in office services at increasing levels of responsibility. • Extremely organized, with great attention to detail and follow-through. • Effective communication skills. • Basic mathematical and computer skills. • Strong customer service skills. • Ability to take direction. • Ability to manage tasks and coordinate with co-workers to achieve desired results. • Work well in a team environment. Language Skills (Required): • English: fluent speaking/writing/Reading Physical Demands / Work Environment: • Primarily a desk job with occasional requirements of physical work such as, but not limited to, moving boxes or furniture up to 50 lbs., delivering packages, running errands, etc. • Position may require occasional overtime. This is a part time role (32 hours per week) with working hours Monday-Friday (may vary as needed to meet business needs). This role will work on site and the address for the business location is: Blvrd Manuel Avila Camacho 138 - Piso 10, Lomas de Chapultepec III Secc, Miguel Hidalgo, 11000 Ciudad de Mexico, CDMX. Learn more about our EEO & Accommodations request here .