Job Opportunities API

Calendar Management  10% o   Manage the MD's calendar end-to-end, including scheduling, prioritizing, and resolving conflicts across internal and external meetings. o   Anticipate scheduling needs and proactively flag clashes or preparation time required ahead of key meetings. Travel and Logistics  10% o   Coordinate all domestic and international travel arrangements, including flights, visas, hotels, and ground transportation. o   Prepare detailed travel itineraries and ensure timely communication of logistics to the MD and relevant stakeholders. o   Submit and track travel and business expenses through Concur, ensuring accuracy and timely reimbursement. Communication and Correspondence  10% o   Draft, proofread, and manage correspondence on behalf of the MD, including emails, letters, and internal communications. o   Screen and prioritize incoming communication, ensuring timely response or escalation as appropriate. o   Issue personal letters, memos, and formal authorization letters (LOI/LOA) on behalf of the MD's office, and maintain corresponding records in the system. Project Management  5% o   Support the MD's office in tracking key organizational projects and initiatives, ensuring deadlines and deliverables are monitored. o   Coordinate with relevant stakeholders to gather updates and consolidate status reports for the MD. Coordination for Events — Conferences and Seminars  5% o   Coordinate logistics for conferences, seminars, and other events involving the MD, including venue, scheduling, and stakeholder invites. o   Liaise with internal and external stakeholders to ensure smooth event execution. Reports and MIS  8% o   Prepare and maintain periodic reports and MIS trackers for the MD's office as required. o   Consolidate data from various departments into structured summaries for the MD's review. o   Maintain incident and recognition records (Negative Incident Reports, positive remarks) in the system. CBA Renewal Management, Vessel Data & Union Coordination  12% o   Support coordination and tracking of Collective Bargaining Agreement (CBA) renewal timelines and documentation on behalf of the MD's office. o   Maintain records of CBA-related correspondence and renewal status. o   Support maintenance of vessel and CBA data (Business Unit, Shipowner, Flag, complement, wages applicability) and coordinate with Unions on vessel-related matters, with training provided. Crew & Vessel Operations Support  15% o   Support monitoring of Operations Pool load distribution and quality checks on seafarer terminations, under guidance, including review of associated monetary impact (G/H usage). o   Maintain periodic operational data (NRE status, NT, PR, early relief, policy violations, BMI exceptions) as trained. Marketing and Advertising — Sponsorship Events Coordination  3% o   Coordinate logistical and administrative aspects of sponsorship events on behalf of the MD's office. Long Term Service & Loyalty Recognition Awards Management  7% o   Coordinate administration of the Long Term Service Award program, including tracking eligibility, records, and event logistics. o   Maintain the loyalty awards listing and manage recognition items (watches, travel vouchers) within the approved value range of $300–$400 per award. Files and Document Management — Online and Offline  5% o   Maintain organized, confidential filing systems for the MD's office, both physical and digital. MOM and Meeting Coordination  5% o   Coordinate meeting logistics, prepare agendas, and document minutes of meetings (MOM) for key MD meetings; track follow-up actions. Seafarer Welfare Coordination  5% o   Support coordination of Humanitarian Aid arrangements for seafarers on behalf of the MD's office, with guidance provided.