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Executive Chief of Staff & Executive Administrator Work Directly With the CEO — CXAI (Nasdaq: CXAI) San Francisco Bay Area | Hybrid | High-Impact Executive Role CEO Time, Priorities & Executive Operations • Manage and optimize the CEO’s calendar, travel, workflow, and daily operating cadence • Act as the CEO’s gatekeeper, prioritizing meetings, requests, and communications • Prepare detailed briefing docs, agendas, and executive summaries • Ensure that every CEO engagement is informed, productive, and followed through • Maintain a proactive view of the CEO’s commitments and strategic goals Strategic Partner & Advisor • Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition • Anticipate issues, risks, and opportunities ahead of time • Participate in selected internal and external meetings, capturing insights and driving actions • Help the CEO frame decisions and maintain focus on what matters most • Provide judgment, discretion, and a trusted sounding board Cross-Functional Alignment & Execution • Drive alignment across product, AI/engineering, sales, finance, and operations • Track key initiatives, commitments, and action items across the executive team • Ensure teams are accountable and operating with clarity and urgency • Lead or support special cross-company projects that require CEO visibility • Strengthen internal communication flow between the CEO’s office and the organization Board, Investor & Customer Engagement Support • Support prep for board meetings, strategic sessions, and executive offsites • Assist with briefings for investor meetings, earnings cycles, and financial milestones • Coordinate materials, messaging, decks, and follow-up • Partner with IR, finance, and legal to ensure accuracy and alignment in communication • Prepare talking points and summaries that reflect the CEO’s voice and priorities Communications & Executive Presence • Draft high-quality CEO communications: internal memos, updates, emails, summaries • Prepare content for presentations, keynotes, and industry conversations • Maintain a high standard of clarity, tone, professionalism, and impact • Protect the CEO’s time and brand through disciplined communication and filtering AI & Innovation Support (Non-Technical) • Track high-level milestones across agentic AI, spatial intelligence, and product strategy • Coordinate with product and engineering leadership on AI-related updates and deliverables • Maintain alignment between the CEO’s innovation agenda and operational execution What You Bring Essential Experience: • 5–10+ years supporting senior executives (CEO, founder, chairman, or C-suite) • Proven ability to operate in fast-moving tech or public-company environments • Exceptional writing, communication, and executive briefing skills • High judgment, integrity, and ability to handle sensitive information • Superior organization, prioritization, and follow-through • Strong meeting preparation and executive presence Preferred Experience: • Experience in AI, SaaS, enterprise software, or emerging technology • Prior Chief of Staff, Executive Operations, or Senior EA hybrid background • Familiarity with board and investor relations workflows • Ability to synthesize complex information quickly You Are: • Calm under pressure and always two steps ahead • Highly reliable, discreet, and trusted with confidential matters • A natural systems-builder who brings structure to fast-paced environments • Sharp, thoughtful, and able to partner directly with a high-performance CEO • A communicator who can move between detail and high-level narrative easily You’ll operate in an environment where: • AI innovation moves fast • Strategy and execution intersect daily • Leadership conversations matter • Every day brings new opportunities to create leverage Location: • San Francisco Bay Area (San Ramon) • Hybrid: in-office for CEO-facing days; flexibility for remote work Why This Role Matters This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces. You will be a force multiplier for the CEO — helping him expand impact, velocity, and clarity across CXAI. Apply on our careers page CXAI.AI or CXAI LinkedIn