Job Opportunities API

About Epiphany School Epiphany School is a non-parochial, independent elementary school serving grades pre-kindergarten through fifth grade. Our mission is to be a welcoming community that embraces its diversity, celebrates the joy of childhood, and ignites lifelong learning. We aim to create a positive, joyful, and inclusive community by embracing the following values: • Learn Joyfully • Try New Things • Act Responsibly • Invite Everyone In • Shine Together With about 265   students, Epiphany School is large enough to offer a broad spectrum of educational opportunities and small enough to maintain a close-knit community.   The beautiful, historic campus is located in a quiet setting in central Seattle’s Madrona neighborhood. Epiphany School’s Commitment to Diversity, Equity, and Inclusion Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity.   It takes careful listening, thoughtful expression, and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy and thus prepares our students to live respectfully and responsibly in our pluralistic democratic society. Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all its programs and services. Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law. Epiphany School complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  [email protected] . About the role The Executive Assistant to the Head of School and   Chief   Finance & Operations   Officer   provides on-site,   executive-level support   and strategic project management for the   Head of School (HOS) and   Chief   Finance & Operations   Officer   (CFOO), acts   as   the primary liaison to the Board of Trustees (BOT), and provides light support to the Leadership Team. This role   is responsible for   managing cross-functional strategic project timelines,   drafting executive communications for internal and external audiences,   executive   logistics, collaborating with a broad range of   constituents,   and communication flows. The Executive Assistant ensures leaders are prepared, informed, and supported – serving as a trusted gatekeeper and connector who embodies professionalism, initiative, and discretion. Some of the core projects include campus-wide project timelines for the   School’s   strategic initiatives. The ideal candidate will be a collaborative problem solver with a growth mindset, show strong attention to detail,   be skilled at discernment and prioritization, personable with a welcoming presence, and seen as providing the “glue” on various administrative teams. Epiphany School has exciting goals on the horizon with a need for someone in this role who can easily pivot from supporting tactical implementation to strategic vision. The person in this role will get equally excited about supporting the HOS in driving the capital campaign, developing project plans, creating standard operating procedures, arranging logistics and agendas for meetings, and coordinating with collaborators to ensure work product is delivered on time and key milestones are met. The person serving in this role will be expected to model the ethical and professional standards of the   School   by upholding a strict level of confidentiality and discretion while uplifting positive working norms through everyday interactions. This position is expected to   participate   in robust professional learning and school community events. Location & Hours This is an on-site role and is   required   to report to School campus   located   in the Madrona neighborhood of Seattle, Washington. This is an exempt, full-time,   senior   manager-level, year-round administrator position. Standard school operating hours are typically Monday – Friday 8:00am – 4:00pm during the academic year.   Staff meetings typically run through 5:00pm on Wednesdays. This position will require evening and weekend work, including traveling locally,   for leadership retreats, board meetings, and other school-wide events. Set up, break down, and   taking   minutes at Board meetings happen monthly, with board meetings held   typically   from 7:00 – 9:00pm on campus. Essential Duties & Responsibilities Executive Support   for HOS &   CFOO • Serve as   strategic   thought partner and daily   logistics   coordinator   to   HOS and   CFOO, managing calendars, prioritizing appointments, and resolving scheduling conflicts. • Prepare meeting materials and briefing documents   for Board and Leadership Team (LT) meetings   to ensure   all are   well-informed   ahead of engagements. • Draft and edit internal and external communications, including school-wide updates and partner correspondence. • Arrange   travel itineraries and accommodations for HOS   and   CFOO. • Collaborate with the Administrative Assistant to ensure   strategic   alignment between   HOS,   CFOO,   and Assistant Heads of School. • Lead and manage   all annual   compliance   and   renewal activities   that HOS & CFOO   are responsible for   overseeing, including submissions to the State Board of Education,   National Association of Independent Schools (NAIS),   Northwest Association of Independent Schools (NWAIS),   and other regulatory and accrediting bodies. Strategic Project Management • Oversee timelines and key deliverables for strategic school initiatives   (i.e.   campus master plan, strategic plan),   attending LT meetings to   document decisions made   and   identify   action items to   ensure   alignment with institutional priorities. • Partner with HOS,   CFOO, and LT to manage   strategic   implementation plans, track project milestones, and ensure accountability for next steps. • Create and   maintain   standard operating procedures (SOPs) for LT   communication and decision-making. • Lead coordination efforts for   NWAIS reaccreditation work, partnering with the Administrative Assistant for support. • Interface with stakeholders across departments to   monitor   progress, flag risks, and escalate issues as needed. Board Liaison & Governance Support • Coordinate   logistics   for   annual   meeting calendar   and   monthly BOT   meetings, including preparation and distribution of board packets,   maintaining   board portal   and   content, minute-taking, and   maintaining   archive of board materials. • Track and ensure   timely   completion of BOT-related deliverables from internal stakeholders. • Support trustee onboarding and orientation in collaboration with the HOS and   governance committee   chair. • Lead the planning   and   preparation   for the   end-of-year   BOT dinner. • Be informed of and provide support for   the annual BOT/staff appreciation   dinner,   in collaboration with   the Events & Community Engagement Manager. School Operations & Culture Building • Support Assistant Heads of School   in partnership with Administrative Assistant to produce the school calendar. • Coordinate   logistics   for staff recognition, celebrations, and transitions in partnership with HR. • Set up   and break down   meeting space for weekly staff meetings. • Partner with Administrative Assistant on   Epiphany Church   space reservations. • Support   HOS/LT   community   meetings   (i.e.   neighborhood meetings,   State of the School)   assisting   with   communication and   setup. Expectations For All at Epiphany School • Contribute to a learning environment based on Epiphany School’s mission, vision, and values. • Use   Responsive   Classroom approach as a social-emotional learning framework for working with students   (training provided). • Provide recess,   arrival   and/or   dismissal   supervision, and front desk coverage as scheduled. • Participate in the school community, including professional development, service learning, and community events. • Perform other duties and responsibilities as assigned by   supervisor. Typical Knowledge, Skills, and Abilities • Bachelor’s degree in related field   required, such as business administration, communications, education, public   administration   or other related fields;   additional   certifications and/or degrees a plus. • A minimum of   7   years of progressively responsible administrative support, with a minimum of 3 years of Executive/C-Suite administrative   support   a must. • Proven office administration experience with   expertise   in Microsoft Office Suite products, project management tools and platforms (i.e.,   Asana), and familiarity with online calendaring/meeting tools and cloud systems   required. • Demonstrated experience in strategic project management   required. • Experience serving as a Board of Trustees or governing body liaison strongly preferred. • Expertise   in oral, written, and presentation communication skills in the English language   required;   fluency in   additional   languages a plus. • Ability to provide strong customer service. • Proven ability to work collaboratively across teams, manage multiple projects with accuracy and attention to detail, think proactivity,   operate   with minimal direction, and self-prioritize work. • Ability to serve in a high-profile environment as a school ambassador and leader with tact, diplomacy, and an inviting presence. • Expertise   in   interpersonal skills with the ability to influence others without formal authority. • Skilled at   using   independent judgment, collaborative and creative problem-solving, and managing up. • Ability to develop, implement, and improve standard   executive office policies and procedures. • Displays a growth mindset through attitude and action. • Commitment to adhering to strict confidentiality and exercising discretion as it relates to sensitive company, employee, student, and/or community member information. • Ability to work flexible hours as dictated by the business needs of the HOS to support projects, meetings, and meet deadlines. Compensation & Benefits The starting salary for this position ranges from $90,000 to $110,000,   depending on years of experience, education, industry knowledge, and internal equity. When   determining   an initial   offer, we carefully consider these factors. Alongside salary, Epiphany School offers a comprehensive benefits package including: • Benefits stipend to put towards employee benefits including medical, dental, vision coverage, voluntary employee, spousal, and child life and critical illness insurance, accident insurance, voluntary short-term disability, and flexible health savings accounts • Employer-paid monthly premiums for employee assistance program and long-term disability coverage • 403(b) retirement plan with employer contribution • Paid holidays • Paid personal and sick leave • Paid supplemental parental leave after 12 months of employment • Professional development funding • Work-From-Home opportunities available per the school’s policy How to Apply Interested candidates shou