Job Opportunities API

Schedule : Monday - Friday; 8AM - 5PM ET Classification : Full Time - Exempt Reports To : SVP of People Department : People Travel Required : No Location : Hybrid - This position is primarily remote but requires a weekly in-office presence to our Lutz, FL office to support mail processing, occasional administrative responsibilities, and periodic in-person meetings. The ideal candidate is comfortable working independently while remaining flexible to meet the needs of the team. Salary Range : $70,000 - $75,000 annually Lap of Love is a national practice dedicated exclusively to in-home end-of-life care for pets. We believe all pets and their families deserve the most compassionate and supportive end-of-life experience. Our veterinarians help pets and their parents with quality of life assessments, pain and anxiety management, end-of-life consultations, and peaceful euthanasia in the comfort of their pet’s favorite place – home. Position Description Lap of Love Veterinary Hospice is seeking a highly organized, proactive, and thoughtful Executive Assistant to support our Senior Vice President of People. This role may also provide occasional executive support to our CEO and other executive team members. The ideal candidate is an independent self-starter who thrives in a fast-paced, ever-changing remote environment and enjoys bringing order to complexity. They anticipate needs, take initiative, communicate with care, and bring exceptional organization, follow-through, and sound judgment to everything they do. If your background includes Human Resources, Recruiting, Legal, or another people-centered field, we'd love to hear from you. Whether you've worked as a paralegal, HR professional, recruiter, or executive assistant, you'll have the opportunity to make a meaningful impact by supporting our leaders, driving key projects forward, and helping us create an exceptional experience for our team. Requirements Essential Functions and Responsibilities: Schedule meetings, coordinate availability, and help prioritize time effectively. Provide occasional executive administrative and project support to the CEO and other executive team members, as needed. Coordinate meetings, prepare agendas, take notes, track action items, and ensure follow-up is completed Assist with People team projects, initiatives, timelines, employee perks and benefit programs administration, and recurring priorities Draft, proofread, and organize communications, presentations, documents, and reports. Coordinate leadership meetings and interdepartmental discussions Maintain confidential employee, leadership, and company information with the highest level of discretion Track open items, deadlines, and deliverables across multiple projects and stakeholders. Support travel planning, expense reporting, vendor coordination, and other administrative needs Coordinate and track employment offers, employee documents, and other confidential records Assist with compliance initiatives, audits, policy management, and regulatory documentation Support recruiting and HR administration, including job board postings, offer documentation, onboarding logistics, and special projects Serve as a liaison across People, Recruiting, Finance, and Executive Leadership Experience, Education and Requirements: Bachelor's degree or equivalent professional experience in Human Resources, Recruiting, Legal/Paralegal, Executive Administration, or a related field, required Proficiency with Microsoft Office, Google Suite (G-Suite), HRIS, applicant tracking systems, and project management software, highly preferred Previous experience in paralegal/legal support, compliance, Human Resources, recruiting operations, or executive administration is strongly preferred Experience coordinating contracts, confidential documents, compliance requirements, or HR-related processes is a plus Exceptional organizational and project management skills wi