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Executive Assistant to C Suite – Full Time Location: Burlingame (HYBRID) Reports to: Chief of Staff Position Summary: This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support. Key Responsibilities Executive Support • Manage complex calendars, scheduling, and meeting coordination for multiple senior executives • Coordinate domestic and international travel arrangements, including detailed itineraries • Process and track expenses reports in a timely and accurate manner • Act as a liaison between executives and internal/external stakeholders Office of the CEO Operations • Partner closely with the Chief of Staff to support communication flow and organizational priorities • Assist in aligning executive activities with broader company initiatives • Help “connect the dots” across teams, ensuring follow-through on key action items Projects & Strategic Initiatives • Support and contribute to special projects and strategic initiatives led by executive leadership • Conduct research, prepare materials, and assist with execution of high-impact projects • Balance ownership of both day-to-day responsibilities and longer-term initiatives Events & Meetings • Plan and coordinate executive-level meetings, including board meetings and leadership offsites • Manage logistics such as venue coordination, materials preparation, catering, and technology setup • Support internal events and cross-functional gatherings as needed Qualifications • 3–7+ years of experience supporting senior executives or working in operations, administration, or a related role • Experience working in fast-paced, complex organizational environments (larger company experience preferred) • Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail • Strong communication skills, both written and verbal • High level of discretion and professionalism when handling sensitive information • Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms) Key Attributes • Ability to think critically and anticipate needs before they arise • Strong problem-solving skills with a proactive mindset • Comfortable navigating ambiguity and evolving priorities • Collaborative and team-oriented, with a willingness to share responsibilities across functions • Capable of balancing tactical execution with strategic awareness • Strong interpersonal skills and ability to build trust with senior stakeholders Work Environment • Hybrid work environment with a general expectation of in-office presence several days per week • Flexible culture without rigid in-office policies, encouraging collaboration and team engagement