Job Opportunities API

Executive/Personal Assistant - Private Family Office Location: Dallas, TX (100% on-site) Position Overview A sophisticated ultra-high-net-worth (UHNW) family office is seeking an experienced Executive/Personal Assistant to provide comprehensive support across executive, personal, and family office functions. This trusted role serves as a strategic partner to principals, ensuring the seamless coordination of business interests, personal affairs, travel, property management, and lifestyle operations. The ideal candidate is highly organized, discreet, proactive, and service-oriented, with the ability to anticipate needs, manage competing priorities, and execute with exceptional attention to detail. This individual will act as an extension of the principals, providing white-glove support while maintaining the highest standards of professionalism, confidentiality, and judgment. Key Responsibilities • Executive & Administrative Support • Provide high-level administrative support to principals and family. • Manage complex calendars, appointments, meetings, and events across personal and professional commitments. • Coordinate in-person, virtual, and multi-party meetings, ensuring all logistics and materials are prepared. • Review, prioritize, and manage correspondence, communications, invitations, and email follow-up. • Prepare expense reports, track expenditures, and maintain accurate administrative records. • Protect executive time, information, and priorities through thoughtful gatekeeping and proactive planning. • Coordinate effectively with attorneys, accountants, advisors, vendors, and other external stakeholders. • Support administrative activities related to personal real estate holdings and other family assets. • Maintain confidential files, records, passwords, and sensitive documentation. • Assist with recordkeeping, reporting, document management, and administrative processes. • Manage ad hoc projects and requests for principals and family members as needed. • Travel & Lifestyle Management • Coordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and reservations. • Collaborate with aviation providers, household staff, property managers, and external partners to ensure seamless travel experiences. • Prepare detailed travel plans and manage logistics for principals, family members, and guests. • Assist with passport, visa, vaccination, medication, and international travel readiness requirements. • Coordinate personal transportation and special accommodations as required. • Manage household supplies, personal errands, shipping, returns, mail handling, and related logistics. • Events & Special Projects • Coordinate family, business, philanthropic, and social events both onsite and offsite. • Manage event logistics, vendor relationships, invitations, travel coordination, and guest experiences. • Lead special projects from planning through execution while maintaining attention to detail and deadlines. • Provide flexible support for evolving family office and household priorities. Qualifications • 7-10 years of experience supporting senior executives, principals, family offices, private households, or UHNW families. • Proven ability to manage complex schedules, travel arrangements, and administrative operations. • Experience working with executives, entrepreneurs, investors, family office leadership, or other high-profile stakeholders. • Demonstrated ability to handle highly confidential information with discretion and professionalism. • Exceptional organizational, project management, and prioritization skills. • Strong written and verbal communication abilities. • Resourceful, proactive, and solutions-oriented mindset. • High emotional intelligence, professional maturity, and strong interpersonal skills. • Ability to operate independently while collaborating effectively across multiple stakeholders. • Calm and adaptable under pressure in a fast-paced, ever-changing environment. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Comfortable utilizing modern technology and AI productivity tools. • Bachelor's degree preferred; equivalent experience considered. • Notary Public certification preferred or willingness to obtain. Key Attributes • Impeccable integrity and trustworthiness. • Service-minded with a hospitality-oriented approach. • Strong attention to detail and commitment to follow-through. • Positive attitude, humility, and strong work ethic. • Ability to anticipate needs before they arise. • Comfortable supporting both business and personal matters with equal professionalism. • Thrives in a highly personalized, relationship-driven environment. This is a unique opportunity to join a dynamic UHNW family office environment where no two days are alike and where exceptional service, discretion, and operational excellence are highly valued. BHDL4360 #MON