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Slough Link copied! Job Summary To work alongside our Senior Document Controllers and Document Control Leads in assisting with administrative tasks and helping to maintain the organisation of the electronic document management system (EDMS), in line with any project requirements and company standards. To provide cover for the document control team with day-to-day absences and workload demands. Duties & Responsibilities • Maintenance of documents and revisions to the EDMS to ensure complete and up to date repository of information that is correctly audited from all parties • Distribution of information to the relevant internal, design and client teams • Ensuring compliance across all project’s information in line with standards, protocols, and security measures • Issuing 4Projects invitations to new users and assigning them to the correct permissions; Uploading and revising files when required with correct metadata requirements, creating new/ updating new folders and assigning a workflow when required • Produce and regularly update trackers and reports for the project to record progress and update the team • QA Checking documents uploaded to the system in line with the Information Requirements and Exchange Strategy / (QA check information to company information standards and ensure it is distributed to the relevant workflows and review appropriately by internal teams) • Issuing Dalux invitations to new users and assigning them to the correct groups, updating drawings and models on Dalux • Providing training sessions when required • Liaison with external consultants and subcontractors etc, regarding document management and approval requirements • Maintain file structure in line with Tracker+ • Support site teams with the use of the EDMS and any ad hoc duties • To coordinate any information such as tender packages, building control containers and subcontractor folders with guidance from the project lead/designs manager/quantity surveyor and link the content required of each package in its respective location • Coordination with external O&M company from Project start, assist in gathering information from Consultants and Subcontractors • Working collaboratively and communicating effectively with other areas of the Glencar Construction business to provide exceptional support • To work to the Company’s Quality, Environmental and Safety Management System standards and performance criteria including delivering the objectives set • To co-operate on matters of health and safety and follow the training provided. To take reasonable care of personal and other’s health and safety at all times • Any other duties consistent with the role of Document Controller as may be required from time to time. Qualifications/Experience • Experience of using Viewpoint 4Projects / other Electronic Document Management Systems • Previous experience of working in information / document management for a main contractor or similar within the construction industry is desirable • Knowledge and understanding of ISO 19650 and how to implement this – Desirable but not essential • Excellent IT skills – proficient in Microsoft suite of programmes (Outlook, Word, Excel, PowerPoint) • Awareness of and adherence to company policies and health and safety requirements. Competencies • Have a willingness to learn all elements of the construction and commercial process • Able to follow clearly set-out processes • Methodical, analytical, and organised with an attention to detail • Excellent communication skills both written and verbal • Ability to work well under pressure • Personable and effective team player • Open to feedback with a willingness to learn and improve. • Self-motivated individual who can take initiative in day-to-day tasks Excited about this opportunity? Apply Now! We’d love to hear from you. Click ‘Apply Now’ to submit your application and take the next step towards joining a team that values hard work, dedication, and career growth. For more information please call 07789 657249 or email [email protected] Position Document Controller – Slough Slough Explore other opportunities Project Manager - Manchester Permanent Manchester Quality Manager - Milton Keynes Permanent Milton Keynes Project Manager - Slough Permanent Slough Senior Estimator - St Albans Permanent St Albans Senior Construction Manager - Midlands Permanent Midlands What People Say "We have recently completed a significant Science and Technology development with Glencar and I can confirm that it has been a pleasure working alongside Glencar on the Tech Foundry 3 project. Their performance and professionalism has been exemplar from beginning to end and the collaborative approach to project execution made a complicated project just that bit easier. We’d welcome the opportunity to work with Glencar on future schemes." David Jobbins Head of Project Management, Bidwells "We have been working with Glencar Construction since 2022 and have found them to be an outstanding main contracting partner for the prestigious Ealing Film Studio expansion. From day one, they have demonstrated a proactive and user-friendly approach throughout the first and second stage tenders, particularly the latter stage where we had to meet a tighter client’s budget than originally expected. Site delivery has been very professionally handled as the estate has over 500 students in 5 buildings adjacent the construction project. Communication has always been clear, and timelines were met to the satisfaction of all stakeholders. I have no hesitation in recommending them to other Clients and have been particularly impressed by how they go about their business in a collaborative and non-contractual manner." Nic Bouma Co-Founder at Pella Real Estate Partners "I have not seen a better build or indeed a better run project. This project will be the jewel in the crown for UK media build and I’m sure will set new standards in terms of design and delivery. It stands as a testament to the Glencar team." David Godfrey Screen Based Media Design, Build and Management Consultant, David Godfrey Ltd "Glencar’s approach to health & safety at LHR has been exemplar throughout the project, the team have gone above and beyond to maintain a safe secure environment for the project and create a culture within their business that has made it a pleasure to work with. Well done Glencar Team." Suky Sangha Vantage Health & Safety Manager EMEA "We have been extremely happy with Glencar’s performance on this project from start to finish, a very professional operation. I would particularly like to express my thanks to the site based team, nothing was ever to much trouble and the set up was excellent." David Forman Construction and Property Manager for Bidfood "Glencar Construction delivered two industrial units at Valor Park Tottenham, and the experience exceeded our expectations at every stage. From the outset, the team demonstrated a level of professionalism and commitment that gave us complete confidence in the project. What truly set the project team at Glencar apart was their proactive approach, they consistently stayed ahead of potential challenges, communicating clearly and keeping us well-informed throughout. Rather than simply executing instructions, they engaged with us as genuine build partners, bringing collaborative energy and thoughtful problem solving to every conversation. The project was delivered on time and to an outstanding standard. The project team at Glencar's ability to deliver both quality and punctuality is a real differentiator. We would not hesitate to recommend Glencar Construction to anyone and look forward to working with them again." Conor Phillips Senior Associate, Valor Real Estate Partners LLP “We worked with Glencar on a complex refurbishment within a live shopping centre, and their collaborative, hands on approach helped us navigate the challenges of delivering in a busy operational environment. Their use of Nialli’s Visual Planner, facilitated by IBE Partnership, brought real clarity to the process, enabling the team to coordinate effectively and identify constraints early. Throughout the project, their commitment to minimising disruption to customers was evident.” Richard Barrell Project Development Manager, Ingka Centres "Chancerygate placed the building contract with Glencar to complete our development at Zephyr Park, Dagenham. The original contractor had gone into Administration and we worked very closely with Glencar to assess the current status of each sub-contractor package, outstanding works, costs to complete and programme. Once concluded, we appointed Glencar to complete the development. It’s not an easy situation to take on a project but Glencar demonstrated a commitment and detailed diligence to work through the pre-restart issues thoroughly and quickly, allowing us to re-start the development and complete the scheme as soon as practical. The quality of work on site and in particular their level of communication with ourselves and the wider project team throughout the project was excellent. We were very pleased with the completed development and the process of working with Glencar to get there."