Job Opportunities API

Job Title: Business Operations Coordinator Company: VRT Management Group Location: Santosh Nagar, Hyderabad, India (Onsite) Experience: 1+ years in Office Administration / Business Operations Coordinator Employment Type: Full-time About VRT Management Group VRT Management Group is an entrepreneurial consulting company founded in 2008 in the USA, with a mission to empower small and medium-scale business leaders across the United States. With our expanding operations in Hyderabad, we are building a high-performing team to scale our impact through programs such as EGA, EGOS, and Entrepreneur Excellence. We are now looking for a highly disciplined and detail-oriented Business Operations Coordinator who can ensure smooth business operations, strong coordination, and excellence across the organization. Role Overview As a Business Operations Coordinator , you will serve as the central coordination engine of the organization ensuring operational discipline, leadership effectiveness, and smooth day-to-day execution. This role directly supports the Managing Director and leadership team by managing financial administration, executive coordination, office operations, and cross-functional follow-ups. If you are highly organized, strong in follow-ups, and thrive in a fast-paced entrepreneurial environment this role is for you. Key Responsibilities · Own end-to-end financial administration and invoicing include invoice creation, tracking, payment follow-ups, and maintaining accurate financial records (expenses, vouchers, bills, reimbursements). · Manage executive coordination and calendar operations by scheduling meetings, avoiding conflicts, sending reminders, preparing agendas, and ensuring smooth execution of leadership schedules. · Capture meeting minutes (MOM) , maintain action trackers, and ensure timely follow-up and closure of decisions, commitments, proposals, and approvals. · Ensure smooth office operations and administration , including managing supplies, coordinating with vendors, maintaining office readiness, and handling administrative infrastructure. · Maintain structured task tracking and team follow-up systems to monitor deadlines, progress, delays, and completion status across teams, with timely escalation of blockers. · Coordinate with internal teams (content, operations, leadership) to ensure on-time submission, approvals, and execution of deliverables . · Support recruitment and HR coordination by screening profiles, managing candidate trackers, posting jobs, and organizing interview processes. · Assist in marketing and lead management activities , including maintaining lead databases, executing outreach (email/LinkedIn), and supporting campaign coordination. · Execute content posting and social media coordination as per planned schedules to ensure consistency. · Maintain organized documentation and record management systems for financial, administrative, operational, and coordination activities. · Drive execution discipline across the organization through consistent follow-ups, tracking, and structured reporting to leadership. · Continuously improve systems and processes by adapting to a fast-paced, evolving (VUCA) business environment , while leveraging tools (including AI) effectively. Required Skills and Experience • 1+ years in Business Operations Coordinator/Office Administration / Executive Support • Strong experience in invoicing, expense tracking, and documentation • Proven ability in calendar management and meeting coordination • Excellent follow-up, tracking, and execution discipline • Proficiency in MS Excel, Google Workspace • Familiarity with Zoho Books / accounting tools (preferred) • Strong communication and coordination skills • High ownership, attention to detail, and confidentiality Education & Certifications Education: • Bachelor’s degree in business administration, Commerce, Management, or related field Preferred Certifications: • MS Office / Advanced Excel • Tally / Zoho Books / Accounting tools • Executive Assistance / Office Administration • HR coordination or Digital Marketing basics (added advantage) Who This Role is For · Someone who thrives on structure, discipline, and follow-through · Highly organized with strong attention to detail · Comfortable working closely with leadership · Strong at multi-tasking and coordination across teams · Takes ownership and ensure things get done Pay: ₹200,000.00 - ₹450,000.00 per year Work Location: In person