Job Opportunities API

Description Primary Objective The Billing and Administrative Support Specialist supports the Accounting department, with a primary focus on invoicing, filing, and collections. This role is well organized, works independently with little supervision, maintains a positive attitude, contributes positively in a team environment, and is comfortable working in a fast-paced industry with short timelines. Duties and Responsibilities Invoicing & Billing • Generates invoices using QuickBooks software. • Ensures invoices are generated in a timely manner. • Processes credit card transactions. Collections • Performs invoice collections, following up on outstanding balances as needed. • Document & Records Management • Handles filing, copying, and scanning of documents. Administrative Support • Supports small projects and performs other administrative duties as assigned or requested. Requirements Required Skills and Abilities • High degree of accuracy and attention to detail. • Ability to work both collaboratively and independently. • Proficient in Microsoft Office Suite and Google applications; QuickBooks experience required. • Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines. • Reliable in work and attendance; comfortable working with little supervision. • Clear written and verbal communication skills, particularly for collections follow-up; positive attitude and a strong team contributor. Education and Experience • High school diploma or equivalent required; additional coursework in accounting or business administration preferred. • 1+ years of experience in billing, invoicing, accounts receivable, or a related administrative role preferred. • Experience with QuickBooks and credit card payment processing a plus. Physical Requirements • Prolonged periods of being on feet, kneeling, and bending. • Must be able to lift up to 35 pounds. • Frequent use of hands for keyboard operation, filing, and document handling. Work Environment • Office-based in Livermore, CA; standard business hours with occasional flexibility during high-volume billing periods. • Fast-paced environment with short timelines and shifting priorities; works closely with the Accounting team and interfaces with customers regarding invoicing and collections.