Job Opportunities API

Position Overview The Project Coordinator will provide critical administrative and operational support to the construction project team. This role focuses on ensuring smooth project execution through effective coordination, documentation management, procurement support, and progress tracking.   This position is not responsible for project scheduling or schedule ownership , and instead plays a key role in supporting project delivery through organized coordination and communication across stakeholders. Key Responsibilities Project Documentation & Administration ·         Current experience with Procore.  Minimum 2-3 years.  ·         Current experience with Procore Financial Management module.  ·         Create, process, and track purchase orders and change orders in accordance with project requirements. ·         Assist with invoice processing in Procore, ensuring accuracy and alignment with contract terms. ·         Maintain and organize project documentation using Procore tools such as Documents, Commitments, Directory, and other tools in the Project Management module as needed. ·         Maintain and organize project documentation inlcuding contracts, permits, compliance records, and project files. ·         Ensure all project records are updated, accurate, and easily accessible. ·         Assist with maintaining project logs, including submittal logs, RFI logs, change order logs, and project directories. ·         Coordinate the collection of required contract documents and proactively follow up via email communication and phone calls to facilitate timely contract execution. ·         Support the preparation, creation, and routing of contracts through Procore, ensuring accurate documentation and timely submission for review and approval.   Administrative Support ·         Provide administrative assistance to Project Managers and project teams to improve efficiency. ·         Handle project-related coordination tasks such as emails, document tracking, and follow-ups. ·         Help organize meetings, maintain records, and support overall project operations.   This Role Does Not Include • Project scheduling ownership • Primavera P6 scheduling • CPM schedule development • Critical path analysis • Resource loading • Delay analysis • Field supervision • Superintendent responsibilities • Direct management of subcontractors