Job Opportunities API

Description SUMMARY The Administrative Coordinator will support the Member Advocate team with a variety of duties related to the overall function of the department. This may include greeting guests, assisting with contacting potential candidates, and updating presentations and/or spreadsheets. This role will also provide administrative support to the Associate VP and Associate Director of the Member Advocate Center. ESSENTIAL DUTIES AND RESPONSIBILITIES • Planning, attending, and preparing for meetings, take notes and track action items • Content Creation/Preparation of documents necessary for meetings, trainings, department resources (e.g., PowerPoint/Google Slides presentations, informational one-sheets, basic research) Follow through on tasks to successful completion, often with deadline pressures • Maintain update department Standard Operating Procedures (SOP’s) • Tracking MOI/Promo Implementation duties • Coordinate team and departmental activities/events • Composing and editing various correspondence and reports • Compiles information and data for reports and conducts research as required. • Assisting with various department recruiting efforts and tracking of recruiting efforts • Expense/Travel request and reports • Assist in new hire onboarding (id badge generation, name plates, desk set-up, equipment) • Coordinate maintenance of office equipment with Facilities Manager • Maintain general office order, cleanliness, office and breakroom stock • May assist with setting up workstations for new hires and troubleshooting technical issues related hardware and software • Other duties as assigned Requirements REQUIREMENTS/QUALIFICATIONS • High school diploma and at least 2 years of administrative support experience • Proficient in MS Office (Outlook, Word, Excel, Powerpoint) • Experience with updating slideshows and content creation • Some technical knowledge is highly desirable (ie, connecting computers, troubleshooting computer issues, setting up new workstations) • Ability to type 40 wpm • Ability to adapt well to change and remain flexible while working under deadlines • Ability to multi-task in a fast-paced environment • Strong written and verbal communication skills • Professional demeanor and strong work ethic • Strong organizational skills • Good analytical and problem-solving skills • Must be able to work autonomously to establish and maintain effective working relationships with Managers and coworkers