Job Opportunities API

Job Title: Administrative Coordinator Location: Lafayette, Indiana Position Type: Full-time Hourly (40 hours per week) Wage: $19-$23 per hour Job Summary: This position is located at the entrance of the SCI Lafayette Office and reports to the Accounting Manager . The Administrative Coordinator is responsible for handling a wide range of administrative, office support, and inventory duties. This position offers an opportunity to be an integral part of a dynamic Team dedicated to providing outstanding service while supporting the operational success or our organization. Proficiencies: • Microsoft Office (Outlook, Word, Excel) • Google Essential Duties and Responsibilities The essential functions of the position include, but are not limited to, the following: Front Office & Customer Experience • Greet all visitors, clients, subcontractors, vendors and Team members in a courteous and professional manner at our Lafayette Office location • Answer phone, route phone calls, take messages. • Gather and disburse mail and packages • Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.) • Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready • Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.) • Stock client fridge • Administer and manage Lafayette office machines including company phone system, Supervisor / office printers • Oversee the assigned cleaning company - maintaining communication with them when issues arise • Manage company cell phone account working with employees on phone issues and updates; reconcile the cell provider invoice charging phones, tablets, Wi-Fi units, etc. to the proper jobs and departments • Weekly scan in of Supervisor paperwork • Perform data entry tasks with accuracy, including maintaining spreadsheets and records • Support other administrative tasks as needed to ensure office efficiency Position Requirements • High school diploma or equivalent preferred • Valid driver’s license • Reliable transportation • Requires clear communication and excellent interpersonal skills • Punctuality • Organized and proactive • Requires strong work ethic, attention to detail and multitasking • Previous experience in clerical, secretarial or administrative assisting position • Strong knowledge of customer service • Ability to deal with frequent interruptions and shifting priorities • May deal with tight deadlines or demanding personalities in a professional manner Physical Requirements: • Ability to sit, stand, and walk for extended periods • Ability to perform repetitive hand and keyboarding motions • Ability to lift and move objects and packages up to 50 pounds Working Conditions: • Primarily office-based • Indoor, climate controlled • Use of computers, phones, printers, copiers, laminators and other standard office equipment • Potential to travel between SCI offices currently located in Logansport and Lafayette in a company-provided vehicle • Potential to visit construction sites / job trailers • SCI and client specific PPE (personal protective equipment) required • (hard hat, high visibility vest, safety glasses, and ear protection provided by SCI) Benefits: • Full-time, hourly position • Weekly pay • Medical, Dental and Vision coverage • Long Term / Short Term coverage • Life Insurance • 401K Retirement Savings with company match • Earned PTO • Paid holidays • SCI Wellness Program