Job Opportunities API

Remote, Philippines. Permanent, full-time.As Admin Assistant, you will be a key player in maintaining the seamless operation of a cloud accounting firm. This role encompasses a diverse range of administrative responsibilities, providing vital support to both the accounting team and clients. The ideal candidate will be highly detail-oriented, demonstrate exceptional communication skills, and excel at managing multiple tasks with efficiency and precision.Schedule: Monday to Friday, 7:00 am to 4:00 pm PH time.Key ResponsibilitiesDaily monitoring of the admin inbox with the aim to respond as soon as possible (the same day if possible)Answering phones to cover for the receptionist's lunch breaks and leaveGeneral admin duties, including filing and managing filing systemsEnsuring the security, integrity, and confidentiality of dataManage ad hoc client queries and requestsAssisting Management with office policies and proceduresEmail follow-up of overdue debtorsInternal monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team NPS surveysAssisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and complianceCalendar scheduling and attending meetingsHandle tax lodgements, including returns and BAS submissionsAssist the practice manager in ad hoc personal assistant dutiesAny other reasonable tasks as requested on an ad hoc basisAbout YouMinimum of 2 years of administrative experience, preferably in an accounting or financial services environmentStrong verbal and written communication abilitiesExcellent organisational and time management skillsQuick learner who can work independently and in a teamCares about quality outcomes for clients and teamworkFocused on continuous improvementAble to meet set daily deadlinesSoftware Knowledge (desirable, but not essential)Proficient in Microsoft Office, especially SharePoint, Word, and ExcelXero and Xero Practice Manager (XPM)Xero BlueFYIIgnitionAnnatureBenefitsPermanent work-from-home setupEquipment supplied25 days of paid leave, Western Australian public holidays, and birthday leaveCollaborative and supportive team