Job Opportunities API

Overview VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. What will you do? • The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. • Maintain a schedule of appointments for a manager or office • Answer routine telephone calls, direct calls and take messages • Greet and escort visitors • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents • Arrange for the delivery of outgoing mail/packages with the mailroom • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office • Draft, proofread, edit and coordinate correspondence • Perform research and retrieve information from databases and other resources • Maintain tracking records and filing systems; archive files • Maintain, update and serve as focal point for databases or spreadsheet • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites • Participate in meetings and events: may serve as recorder and may present position related information • Prepare access rosters and request security clearance transfers • Assist in ordering supplies/equipment and arranging for office equipment repairs • Perform administrative back up support for other offices • Recommend innovative processes to improve the efficiency and effectiveness of the office • Compose written communication in response to complex customer queries • Prepare routine status reports and track office-related metrics • Manage routine website content updates and coordinate more complex website changes with webmaster • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites • Attend meetings, events, and forums • Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings • Author and/or provide critical/final review of correspondence • Draft documents such as instructions, spreadsheets, presentations and reports • Build briefing packages and present information • Analyze metrics and provide summary to senior management • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates Do you have what it takes? • TS/SCI with Poly • HS Diploma plus 7 years • Detail-orientated • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience • Ability to participate productively as a contributing member in a team environment • Strong interpersonal skills • Ability to be discreet and maintain confidentiality • Proficient in the use of Microsoft Office and standard computer applications • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly • Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance • Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles This is a Military Friendly job opportunity