Job Opportunities API

Job Summary As an Administration and Accounts Junior, you will join our busy set of Chambers and be responsible for the smooth running of the day-to-day administration. Although the role is predominately administration, you will also be required to work with the accounts team to assist them with general accounting duties. The position will be vital to members of Chambers, the Chief Executive, and the rest of the staffing team. Key Responsibilities and Duties The Administration & Accounts Junior duties will include (but not limited to): – Marketing/Events/Social Media – •Updating the website including member bios etc, and posting content on LinkedIn and X (Twitter) •Supporting client events (Summer Party/Practice Group events) •Supporting Chamber events (quiz night, Christmas dinner etc) •Assisting the Chief Executive with marketing initiatives for Chambers and members •Organising podcasts/webinars etc •Monthly audit of client relationship database ensuring that client information and movements have been updated •Ordering Chambers promotional merchandise such as pens, umbrellas, etc. Administration – •Setting up internal/external online meetings •Ordering stationery and kitchen/bathroom supplies for Chambers •Assisting members and staff with IT issues – first point of call with IT company •Organising in-house training for members/staff when necessary (GDPR/Diversity etc) •Assisting with new suppliers when current contracts are ending, i.e. phones, photocopiers, etc and maintaining existing relationships with suppliers (library, stationery, etc) •First point of contact with Chambers suppliers and other service contracts •Ensure library management resources are up to date •Shared drive management, organisation, and updating •Liaising with Middle Temple regarding maintenance and repair of common areas, i.e. fire drills, decoration, plumbing, electrical, etc •Dealing with building security (replacement security cards for members and staff) •Organising storage and disposal of confidential documents •Overseeing health and safety needs (training, keeping a register of incidents, stocking first aid kit, etc) •Assisting with all membership and association renewals Accounts – •Entering creditor invoices and statements to Xero Accounting software •Maintenance and updating of CFA case statuses •Updating the CCMS (Legal Aid Agency Online Portal) •Process incoming remittances for all members of Chambers •Collating and applying PO (purchase order) numbers to fee notes •Where applicable, assisting with the fee collection process •Production of various reports through LEX and Excel