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Description Summary – The Accounts Receivable Specialist will assist the Controller and Staff Accountant in performing core accounting functions and ensuring strict adherence to internal administrative controls. This position plays a critical role in managing the company’s accounts receivable operations, including the collection of outstanding balances from both independent and chain retailers. The ideal candidate will be detail-oriented, organized, and capable of supporting general administrative accounting tasks in a collaborative team environment. Primary Responsibilities – Accounts Receivable & Collections: • Plan and execute account collections across all customer accounts. • Monitor monthly receivables and generate timely account statements. • Establish and maintain strong relationships with independent and chain retailers to support timely collection efforts. • Prepare receivable and collection reports for management review. • Report slow-paying accounts and potential bad debt to the Controller. • Ensure compliance with all internal accounting controls and regulatory reporting requirements. • Administrative Support & Compliance • Assist with the submission of weekly payroll deduction data. • Prepare compliance documents and complete benefits-related paperwork. • Maintain organized and up-to-date employee files. • Support monthly accounting tasks and team initiatives as assigned. • Technology & Process Improvement • Utilize accounting software and Microsoft Office tools effectively. • Support IT-related functions in accounting processes (e.g., software navigation, digital file management, system troubleshooting). Requirements Qualifications – Education: · High school diploma or equivalent required. Experience: • Minimum 1 year of billing and collections experience preferred. • Experience working with chain retailer collections is highly desirable. • Technology Aptitude: • Strong proficiency with standard accounting software and Microsoft Office Suite. • Familiarity with computer hardware, VOIP systems, and handheld devices is a plus. Skills & Attributes: · Excellent communication and interpersonal skills. · Friendly demeanor and a positive, team-oriented attitude. · Strong organizational and analytical abilities. · Ability to remain stationary for extended periods and perform general office tasks. · Must be able to lift and move light office supplies (e.g., a box of paper). Compensation & Benefits – · Weekly pay. · Comprehensive healthcare coverage · Profit sharing, 401(k), and 401(k) matching · Paid vacation and emergency days · Tuition reimbursement program Reports To: Controller: Accounting/Administration Note: This job description is subject to change at any time and does not restrict management’s right to assign or reassign duties and responsibilities as necessary.