Job Opportunities API

Multiple Positions ALABASTER CITY SCHOOLS JOB DESCRIPTION JOB TITLE: ACCOUNTS PAYABLE / PAYROLL BOOKKEEPER QUALIFICATIONS: • High school diploma or equivalent. Bachelor’s degree preferred. • Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience. • Bookkeeping or Accountant experience preferred. • Proficient in using Microsoft Word and Excel software. • Experience with Harris/Next Gen Software preferred. • Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions. • Experience in computerized accounting. • Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations. REPORTS TO: Chief School Finance Officer JOB GOAL: To assist in the administration and the smooth and efficient operation of the Finance Department. PERFORMANCE RESPONSIBILITIES: • Manage accounts payable expenditures. • Assign purchase order numbers and enter district level purchase orders. • Prepare 1099’s for all vendors. • Assist in the preparation and maintenance of Accounts Payable files. • Assist in payroll activities of the system in compliance with sound business practices, School Board policies, and federal and state laws. • Assist in preparing journal entries and wire transfers for all payroll tax liabilities. • Assist in approving and posting payroll entries to the general ledger. • Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget. • Assist in maintaining and updating a spreadsheet of all salary schedules. • Assist in maintaining the system control maintenance payroll tables. • Assist in the preparation and maintenance of employee payroll files. • Assist in balancing and printing W-2 forms, annually, and submit to federal and state authorities. • Assist in updating system employee insurance premiums and benefits. • Provide information and assistance for auditors as needed. • Keep abreast of requirements such as accounting standards, budget changes and federal and state reporting. • Demonstrate initiative in the performance of assigned responsibilities. • Assist in all procedures and processes of payroll as needed. • Serve as resource to schools and departments for payroll matters. • Exercise a service orientation when working with others. • Communicate in an effective and timely manner with cost centers served. • Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided. • Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll. • Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment. • Perform other job-related duties as assigned by the CSFO and/or Superintendent. TERMS OF EMPLOYMENT: Twelve Month contract. NON-EXEMPT EMPLOYEE. EVALUATION: According to Board policies, administrative procedures, and guidelines. SALARY: Appropriate placement on current salary schedule.